Processing missing W-2 files
- Select Payroll Administrator > Regulatory Reporting > Year End Reporting > W-2 Reporting.
- Select a tax authority and click Generate W-2 File.
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Specify this information:
- Run Option
- Select a run option. These options are available:
- Legal Entity – HR Payroll creates a W-2 CSV file for the selected legal entity base on where the wages were paid. If you select this run option, you must also select a valid legal entity in the Legal Entity field.
- Report All – HR Payroll creates a W-2 CSV file for all legal entities in the organization. If you select this option, you must leave the Legal Entity field blank.
- Legal Entity
- If applicable, select the legal entity for which you want
to generate the W-2 file. Choose the legal entity that corresponds
to the run option you selected.Note: Employees are selected based on the legal entity stored on historical payment records for the year being processed.
- Payroll Year
- Specify the reporting year.
- Year End Configurable Fields
- Select this check box to use the parameters selected in the Year End Configurable Fields section.
- Only Include Missing W-2 Forms
- Select this check box to generate a W-2 file that only contains employees who were not included in the previously submitted file. The employees included in the newly generated W-2 file are removed from the Missing W-2 forms list.
- File Creation Setup
- Select the file creation setup you want to use for this report.