Assigning responsibilities to jobs

Job responsibilities describe the duties specific to a job. Job responsibilities default to all of the job's positions, where they can be changed.

You can add multiple responsibilities at a time if you have a responsibility group that fits the job. You can also add responsibilities individually. If a job has a unique responsibility that is not displayed on the list of responsibilities defined for your organization, you can also add a new responsibility that is saved only with the job. This responsibility is not accessible to other jobs.

You can also copy responsibilities from an existing job profile.

See Copying responsibilities, qualifications, and working conditions to another job.

  1. Select Administrator > Set Up > Jobs And Positions > Jobs.
  2. Open the job, and click the Responsibilities tab.
  3. To assign the responsibilities in a responsibility group:
    1. On the Responsibility Groups pane, click Create.
    2. Specify this information:
      Effective Date
      Specify the date on which the responsibility group becomes effective on the job.
      Responsibility Group
      Select the responsibility group.
      Appraisal Criteria
      This check box is selected by default. Clear the check box if you do not want the responsibilities to be used in performance appraisals.
      Active
      This check box is selected by default. Clear the check box if you want to inactivate this responsibility group for the job.
    3. Click Save. The responsibilities included in the responsibility group are listed in the job's Detailed Responsibilities pane with the responsibility group name. Click a responsibility to see the duties that are associated with the responsibility.
  4. To assign a single responsibility to a job:
    1. On the Detailed Responsibilities pane, click Create Menu > Add Responsibility.
    2. Specify this information:
      Effective Date

      Required. Select the date on which the responsibility becomes effective on the job.

      Responsibility

      Required. Select the responsibility. The responsibility description defaults.

      Appraisal Criteria

      This check box is selected by default. Clear the check box if the responsibility will not be used in performance appraisals.

      Weight

      Specify the weight of the responsibility, if applicable. This field is displayed only if Use Weighted Responsibilities is selected on Administrator > Set Up > Performance > Organization Configuration.

      Active

      This check box is selected by default. Clear the check box to inactivate this responsibility for the job.

    3. Click Save. The responsibility is added to the Detailed Responsibilities list.
  5. To create a responsibility that is unique to the job:
    1. On the Detailed Responsibilities pane, click Create Menu > Add Other Responsibility.
    2. Specify this information:
      Effective Date

      Required. Select the date on which the responsibility becomes effective on the job.

      Short Description

      Required. Specify the name of the responsibility.

      Description

      Specify a description for the responsibility.

      Note: 

      This is the criterion that is used in performance appraisals if the measurement level is "Responsibility."

      If the measurement level is "Duty," responsibilities defined as "Other Responsibility" are not included on the appraisal form.

      Appraisal Criteria
      This check box is selected by default. Clear the check box if you do not want the responsibility to be used in performance appraisals.
      Weight
      Specify the weight of the responsibility, if applicable. This field is displayed only if Use Weighted Responsibilities is selected on Administrator > Set Up > Performance > Organization Configuration. If a weight was specified on the original responsibility, it defaults in this field. You can override the weight at the job level.
      Active
      This check box is selected by default. Clear the check box if you want to inactivate this responsibility for the job.
    3. Click Save. The responsibility is added to the list of responsibilities.
    You can update or remove any of the responsibilities that are displayed on the Detailed Responsibilities pane, including the weights, whether they are part of a responsibility group or not. The changes or deletions do not affect the original responsibility group or responsibility. The changes are reflected in the positions that are associated with the job. You are prompted to specify an effective date each time that you make a change.