Guidelines on using responsibility groups

  • When a responsibility group is added to a job or position, all of the responsibilities are added as is. After a responsibility group has been added to a job or position, you can remove or update a responsibility that is part of the responsibility group on the job or position.

    Note: 

    Any such changes affect only the job and associated positions (or the position) and do not change the original responsibility group or responsibility.

  • When you define a responsibility group, you should consider whether it is for a job or for a position (unless your organization uses a single position per job).

    A responsibility group for a job should include only responsibilities that all positions associated with the job will share. You could also have a responsibility group for responsibilities that all your employees share (for example, related to the company's safety and ethics policies).

    A responsibility group for a position should include only responsibilities that apply to the specific position.

Example

Your organization has a job for Sales Representative and three positions: Regional Sales Representative, Sales Team Lead, and Sales Manager.

You could define these responsibility groups:

  • The SALESREP group could include all of the core responsibilities that all sales representatives would have to perform no matter what their position. This group would be attached to the job, so that each position would inherit these responsibilities.

  • The REGIONALSALESREP group would include the responsibilities specific to the position of Regional Sales Representative and be attached at the position level.

  • The SALESLEAD group would include the additional responsibilities specific to a Sales Team Lead and would be attached to the Sales Team Lead position.

  • The SALESMANAGER group would include the responsibilities specific to the Sales Manager and would be attached to the Sales Manager position.