Configuring headers and footers for email templates in HR Talent

Administrators can define a header and footer for HR organizational email templates to enable the system emails to match their company’s standard communications. The header and footers set here are used in HR Talent emails, Health and Safety emails, and Employee Relations emails.

To format the email body, see Creating email templates for HR Talent.

Note: The header and footer can only be used with the email templates that have been defined in Administration > Set Up > Email. Any email templates outside this menu are not affected by this configuration.
  1. Select Administration > Set Up > Email > Header And Footer.
  2. Click Create.
  3. On the Header tab, specify this information:
    Image URL
    Specify the URL of the image logo to be displayed on the left side of the header. This image must be publicly available in an online location that your email client can access. You can upload an image of any size. The image that you upload is automatically resized to fit inside a 200 x 200-pixel space.
    Title
    Specify a maximum of 100 characters for the title for the header. In emails, this title is displayed on the right side of the header.
    Background Color
    To set the background color to a pre-defined color, select an option from the list. To set a custom color, select Custom Color and provide a hex color code in the Hex Color field.
    Font Color
    To set the font color to white or black, select one of those options from the list. To set a custom color, select Custom Color and provide a hex color code in the Hex Color field.
  4. On the Footer tab, specify the footer information in the text field.
  5. Use controls on the pane to apply styles, colors, and formatting to the selected text. You can also insert images into the footer.
    Note: Optionally, click the HTML button to view and apply markup tags to text. Click VISUAL to return to the original view.
  6. Click Save.
  7. Click the Template Preview tab to preview the email header and footer configuration.
  8. To verify the appearance of the header and footer in an email, send a test email.
    1. Click the Template Preview tab.
    2. Click Send Test Email.
    3. Specify this information:
      Send A Test Email To
      Specify the email address of the recipient. To use multiple email addresses, separate the addresses with commas.
      Language
      Select a language. The default value of this field is the locale of the email recipient.
    4. Click Submit.