Purge and anonymize data

Employee and candidate data can be purged to delete employee-owned personal information from the database. Employee data can be anonymized to permanently change identifying information. Both processes require these configuration and data conditions to be met before data can be purged or anonymized:

  • The purge action permanently deletes specific employee or external candidate data, including existing audit log records.
  • The anonymize action permanently changes employee-owned information. The employee name fields are replaced with the employee’s employment ID number. Records with Identification Numbers (National Insurance Number) and interface records are purged.

    Records with documents or correspondence are purged if they are guaranteed to only contain information about the employee being anonymized, otherwise the records must be anonymized manually.

Note: Purge and anonymize actions cannot be reversed, and the data cannot be recovered.

Configuration for these actions requires administrator security and set up to be completed. See "Configuring purge and anonymize features" in Infor HR Talent Configuration Guide

These conditions must be met to run the purge or anonymize actions for employees:
  • The employee work assignments must be inactive
  • The employee must have a relationship status of Purge Eligible
  • The administrator running the purge or anonymize actions cannot purge their own data

These conditions must be met to run the purge action for candidates:

  • The candidate must be an external candidate
  • The candidate may not have any active job applications