Defining and updating learning groups

A learning group is a special group of users that is created to work with learning activities. A learning group is based on a custom group. A learning group is basically a snapshot of the corresponding custom group at the time that the learning group was created or updated. Members can be added to or removed from the custom group, but these members are not added to or removed from the learning group until the learning group is updated. In other words, the custom group might change, but the learning group stays the same until it is manually updated.

Learning groups are used for these learning elements:
  • Activities
  • Development Plans
  • Certifications
Characteristics of learning groups:
  • Only one learning group can be associated with each custom group.
  • If a learning group is not defined at the time that featured content is created, then a learning group is generated by the system.
  • If there are changes to a custom group, then a learning administrator must manually update the associated learning group. Alternatively, updates to learning groups can be scheduled as bulk actions.
  1. Select Setup > Learning Group.
  2. Click Create.
  3. In the first, empty row of the table, specify this information:
    Learning Group
    Specify a name for the learning group.
    Work Assignment Group
    Specify the custom group this is associated with the learning group.
    Description
    Specify a description of the learning group.
    Active
    Select this option to make the learning group available in the system.
    Last Refreshed
    This is the date and time that the learning group was last refreshed.
    Check Membership Seconds
    This is the time in seconds that was required to last refresh the learning group.
  4. Click Save.
  5. To update a learning group, click Refresh Membership.