Creating general ledger rules

Use this procedure to define the rules that determine how Absence Management interfaces to a general ledger or project accounting system.

  1. Select Absence Management > Set Up > Plans and Components > Rules > General Ledger.
  2. Click Create.
  3. Specify a General Ledger Rule and Description.
  4. On the Hours tab, select how hours liabilities are created for a general ledger system.

    If hours are not interfaced to general ledger, the General Ledger Rule is not required.

    Type
    Select how hours liabilities are created for a general ledger system. If this field is blank, no liability is created for hours balances.
    Method
    Specify the type of General Ledger entry that is created.

    Reversing entries represent the entire balance amount and are automatically reversed out the next accounting period. Non-reversing entries post an amount representing the additional liability accumulated since the last interface.

    Include Pay Rate Changes
    Select this option to include adjustments for changes to the rate of pay when computing the liability.
    Note: A record will not be created if there are no hours to post.
    Include Accumulated Liability Change In Creation Of Records
    This option is displayed if Include Pay Rate Changes is selected. Select this option to create a record if there is a change in the rate of pay and there are no hours to post.
    Table
    If only a portion of the hours balances will be interfaced as a liability, select the table that contains the calculation for adjusting the total liability.

    A table is required even if 100 percent of the balance will be interfaced.

  5. On the Earnings tab, select the way in which earnings liabilities are created for a general ledger system.
    Type
    Select the way in which earnings liabilities are created for a general ledger system. If this field is blank, then no liability is created for hours balances.
    Method
    Specify the type of General Ledger entry that is created.

    Reversing entries represent the entire balance amount and are automatically reversed out the next accounting period. Non-reversing entries post an amount representing the additional liability that has accumulated since the last interface.

    Table
    If only a portion of the earnings balances will be interfaced as a liability, select the table that contains the calculation for adjusting the total liability.

    A table is required even if 100 percent of the balance is interfaced.

  6. Accounts or Cost Center fields are displayed on both the Hours and Earnings tabs depending on whether your organization is configured to use chart of accounts or cost centers. For information about organization structure set up, see the Infor HR Talent Setup and Administration Guide.
    Accrual
    Specify the general ledger company, accounting unit, and account combination. Alternatively, specify the cost center for the accrual entry.
    Expense
    Specify the general ledger company, accounting unit, and account combination. Alternatively, specify the cost center for the expense entry.
    Activity and Account Category; or Expense Project
    Specify the Activity and Account Category or the Expense Project for the expense entry.
  7. If Finance Enterprise Structure has been enabled for your organization, a Finance Enterprise Structure section is displayed on both the Hours and Earnings tabs. This section is configurable in Financials and Supply Management and can be expanded to include up to 15 fields. For information on how to enable and configure Finance Enterprise Structure for your organization, see "Configuring shared data with Infor Financials and Supply Management" in the Infor HR Talent Configuration Guide. For information on how to configure Finance Enterprise Structure accounting dimensions, see "Creating finance enterprise groups" in the Financials Setup and Administration Guide.
    Accrual
    Specify the Accounting Entity, Accounting Unit, Account, Project, Fund, Project Funding, and other Finance Enterprise Structure information, if required, for the accrual entry.
    Expense
    Specify the Accounting Entity, Accounting Unit, Account, Project, Fund, Project Funding, and other Finance Enterprise Structure information, if required, for the expense entry.
  8. Click Save.
  9. To view the rule setup and any related table, calculation and formula detail, click the Rule Details button.