Allocating vacation plan buy and sell hours

Vacation Buy Sell allocation records are automatically created when an employee enrolls into the applicable benefit plan. The first absence plan for the plan type (alphabetically) that is eligible is created with 100% of the hours allocated to it. If a resource has multiple Absence Plan records, use this procedure to allocate vacation hours that are bought or sold in a benefit plan.

Before you perform this procedure, you must define a vacation buy and sell benefit vacation plan. The employee must be enrolled in that benefit plan.

See Defining buy sell benefit vacation plans.

Select Absence Management > Maintain Absences > Vacation Buy Sell.
- > By Resource
  1. Select a Resource.
  2. Open the benefit plan allocation record.
- > By Benefit Plan
  1. Select a Benefit Plan.
  2. Open the benefit plan allocation record.
- > By Organization
  1. Open the benefit plan allocation record.
Allocate the hours:
Employee

Shows the Employee.

Benefit Plan

Shows the benefit plan. Only plans with Plan Type of Vacation are valid.

Plan Type

Shows the absence plan type that is linked to the benefit plan.

Begin Date, End Date

Shows the start date of the benefit enrollment record with which the displayed records are associated.

Total Hours

Shows the total number of hours that are elected to be bought or sold on the benefit enrollment.

Status
Displays the status for the Allocation.
- Not Updated: No buy sell transactions have been created.
- Partial Update: Used for monthly and period frequencies when some buy sell transactions have been created but not for the entire Total Hours amount.
- Updated: Buy sell transactions have been created for the entire Total Hours Amount.
- Adjusted: Either the Number of Hours on the Employee Benefit changed or the Percent Of Hours on an Allocation Detail record changed when some buy sell transactions already exist.
  When the status is Adjusted and the Create Buy Sell Transactions set action is run, a reversing transaction is created to undo what was already calculated. A new transaction amount is calculated from the beginning of the benefit year through the set action Through Date.
Updated Hours

Displays the number of hours out of the Total Hours for which buy sell transactions have already been created.

Updated Through

The date through which buy sell transactions have been created when the Monthly or Periodic Frequency is used
To add another allocation, click the Create icon in the Details tab, and specify this information:

Eligibility Group

Select the eligibility group.

Percent

Specify a percent value for any record added or changed. Records for a given Plan must total up to 100%. A single entry cannot equal more than 100%. Allocations are created with one eligibility group allocation with 100% allocated.
Click Save.