Creating absence codes

  1. Select TimeTrack Forms > Absences. The Absences form is displayed.
  2. Click New.
  3. Specify this information to add absence type:
    Absence Code
    The code of the absence.
    Description
    The description of the absence.
    Active
    Select this check box to use the absence code.
    Absence Type
    The reason of the absence. Possible options:
    • Holiday: Indicates the holiday dates.
    • Vacation: Indicates the holiday or non-holiday dates.
    • Generic: Indicates the non-holiday dates.
    • Sick: Indicates that the employee is sick.
    • Incident: Indicates the non-holiday dates and includes a point value which is used in the Attendance Points System.
    • NoCallNoShow: Indicates the non-holiday dates and includes a value which is used in the Attendance Points System. This option is selected when the employee does not inform leave in advance.
    Paid Absence
    Select this check box to enable paid leave request for employees.
    Overtime Eligible
    Select this check box to add the absence hours with the overtime.
    Premium Method
    The premium method of the absence type. Possible options:
    • Not Allowed: Premium not applicable to the absence hours.
    • Shift Premium: Applies the premium to the selected shift.
    • Premium Code: Applies the premium specified in the Premium Code list.
    Premium Code
    The premium code of the absence type.
    Approval Required
    Select this check box to request approval for the absence code.
    ERP Task Code
    The task code of the ERP.
    Note: The absence hours are posted in the ERP if the value is not specified in the ERP Task Code field.
    Payroll Code
    The code of the payroll.
    Note: 
    • By default, the value is the same as the Absence Code value.
    • The Payroll Code value is associated with the absence hours in the payroll extract. You can specify this value to assign absence hours with different code in the payroll extract.
    Tracked
    Select this check box to track transaction records, accrual rates, and limits.
    Carry Forward
    Select this check box to transfer the remaining hours of leaves to the next year.
    Note: This check box is enabled only if the Tracked check box is selected.
    Carry Forward Absence Code
    The absence code that is used to transfer the hours of leaves to the next year.
    Note: This field is enabled only if the Allow Carry Forward check box is selected.
  4. Click Select Color to select a color for absence hours in the Calendar form.
    Note: You can preview the selected foreground and a background color in the Sample field.
  5. Specify this information in the Point System section:
    Incident Value
    The amount of Total Incident Balance of an employee if the incident is fully incurred.
    Partial Incident Value
    The amount of Total Incident Balance of an employee if the incident is partially incurred.
    Partial Incident Duration
    The duration of incident to determine incident values. The partial incident value is applied if the Absence hours are less than the specified duration. The full incident value is applied if the Absence hours are more than the specified duration.
    Continuous Request
    Select this check box to consider all the requests as one incident if an Incident ABS Type is requested using the Absence Request System. An Incident Table Record is created for the duration of the request. However, if this check box is cleared each report date in the request is considered as a separate incident. Multiple Incident Table Records are created for each report date.
    Note: 
    • The details in this section are used in the Attendance Points System to assign incident values to absence codes.
    • This section is displayed if the Absence Type field is set to Incident or NoCallNoShow.
    • This parameter is not applied if Absence hours of an Incident or the NCNS ABS Type is created in the Hours Summary form or Hours Detail form. Each report date generates a separate incident. Also, if the Absence hours of Incident or NCNS ABS Types is created using the Planned Absence form which is linked to the Hours Summary form then each report date is considered as a separate incident.
    • This parameter is applied to the Absence hours of Incident or NCNS ABS Types created in the Hours Detail form using the Planned Absence form or the Planned Absence form in the stand-alone mode.
  6. Click Save.
  7. Click Exit.