Configuring Time Off Groups

  1. Select TimeTrack Forms > Time Off Group Parameters. The Time Off Group Parameters form is displayed.
  2. Click New. A new line is added to the grid.
  3. Specify this information:
    Time Off Group ID
    The name of the time off group.
    Description
    A brief description of the Time Off Group ID.
  4. Specify or review this information in the grid below:
    Absence Code
    The absence code related to the time off group.
    Annual Hours Allowed
    The number of hours of leaves that can be accrued in a year.
    Absence Tracking Method
    The method to track the absence report created by the employee. Possible values are:
    • Deduction: The entire Annual Allowed leave balances are available at the beginning of the tracking year.
    • Accural: The available leave balances as the tracking year proceeds.
    Note: Time Off Groups can now be configured with ABS Codes, that uses the deduction and accrual tracking method.
    Validation Type
    The validation type to confirm if the absence report is created. Possible values are:
    • Warning: Warning generates a soft prompt but allows the absences when available hours are 0.
    • Error: Error generates a hard stop and does not allow absences when available hours are 0.
    Allow Carry Forward
    Indicates whether the remaining hours of leaves can be transferred to the next year.
    Maximum Carry Forward
    The maximum number of hours that can be transferred to the next year is displayed.
    Increment Type
    The frequency at which hours are accrued is displayed.
    Note: This field is only displayed if Accrual is specified as the absence tracking method.
    Accrual Value
    The number of hours accrued after each increment.
  5. Click Save.