Configuring Facility Parameters

  1. Select Time Track Administration > Facilities. The Facilities form is displayed.
  2. Specify this information:
    Facility
    The name of the facility.
    Note: If you need to create a new facility, click the New icon and specify the facility information in the first blank row in the table.
    Description
    The description of the facility.
    Payroll Code
    The payroll code used to identify each record originating from a facility.
    ERP Code
    The ERP code related to the facility. This value must match the code used in the underlying ERP to refer to the facility. The ERP code is the link that ties data in Time Track to the proper tables and accounts in the ERP.
    Time Zone
    The appropriate time zone where the facility is located.
  3. Select a start date and tracking year for the facility, payroll, and absence tracking calendars on the General tab. Click Facility Calendar to make further edits to the facility calendar. Click Facility Holidays to edit holidays.
  4. Specify this information:
    ERP Shift
    The code of the ERP shift. This code specifies a Working Time Table (WTT), which is a generic 24/7 calendar specified in the ERP.
    Allow Offset Posting
    Select this check box to automatically zero out frozen posts by posting an offsetting negative value.
    Note: Clear this check box to return an ERP error in response to a frozen post.
    Allow Repost
    Select this check box to allow edited transactions to repost in the ERP.
    Note: Clear this check box to return an ERP error in response to a reposted transaction.
    Use Global Posting
    Select this check box to specify handling of problematic records involving a specific employee number and report date combination.
    Payroll Output Location
    The file path to which Time Track will save payroll extracts.
  5. Select the appropriate Colors button on the Dashboard Colors tab, to select a color format to denote record status as Ready, Absent, Working, Booking Error, Exception, or Holiday. Specify a foreground (text) color and a background color and view the result in the Sample field. When finished, click Save and Exit.
  6. Click the appropriate Colors button on the Payroll Colors tab to select a color format to denote record status as Ready, Not Submitted, or Payroll Processed. Specify a foreground (text) color and a background color and view the result in the Sample field. When finished, click Save and Exit.
  7. Click Save.