Viewing records using the Hours Summary form

  1. Select TimeTrack Forms > Hours Summary. The Hours Summary form is displayed.
    Note: 
    • The form displays records that match the default selection criteria.
    • Only the Remarks field can be modified.
    • The primary purpose of this form is to provide planned and actual time and attendance information.
  2. Specify this information:
    Employee
    The employee for whom the hours summary is to be displayed.
    Date Preference
    The date range for the selection. Possible values:
    • Show Today's Records
    • Show Yesterday's Records
    • Show Records for Yesterday and Today
    • Work Week
    • Date Range
    • Month
    • Calendar Year
    Report Date
    The start and end date.
    Note: 
    • These values are automatically specified based on the Date Preference selection.
    • You can adjust these manually, or use the Date Preference arrows to display the previous or subsequent reporting period.
    From - To Ranges
    The range of employees, employee types, work groups, departments, or shifts for which records are displayed.
    Note: 
    • You can leave a field blank to display all available records for the specific criteria.
    • You can configure a preferred combination of selection criteria, and click Save Selections to save the criteria as default.
    • Records that match your specified selection criteria are displayed.
  3. Select these tabs to view the additional data:
    • Attendance: The tab displays the shift and shift pattern, clock-in and clock-out times, scheduled shift start and end times, default start and end times, and error code (if applicable).
      Note: This tab is displayed by default.
    • OT Eligible Hours: The tab displays the hours that are considered for overtime threshold.
      Note: This tab displays regular, overtime, and double-time hours, overtime and double-time hours before the shift, hours clocked on a holiday, absence hours (holiday, vacation, and other), and total paid hours.
    • Not OT Eligible Hours: The tab displays the hours that are considered for overtime threshold.
      Note: This tab displays unpaid hours, hours clocked on holiday, absence hours (holiday, vacation, and other), and total paid hours.
    • Status: The tab displays the data pertaining to the approval status of each record.
      Note: This tab displays the Approved By ID and time, the Processed By ID and time, and remarks.
    • Show All: All available data fields.
    Note: The adjusted numbers are displayed in red.
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