Processing payroll

  1. Select Time Track Payroll > Payroll Summary. The Payroll Summary form is displayed.
  2. Specify this information:
    Payroll ID
    The payroll schedule for which the summary is generated.
    Payroll Year
    The year for which the payroll summary is generated.
    Pay Period
    The range of pay period for which the payroll summary is generated.
    Employee
    The range of employee for whom the payroll summary is generated.
  3. Select the required check boxes in the Filters section:
    Not Submitted
    Select this check box to include records that are not submitted for approval.
    Submitted
    Select this check box to include records that are submitted for approval.
    Premium Calculate
    Select this check box to include records that have premium amount.
    Payroll Processed
    Select this check box to include processed records.
  4. Review the list of fields that are to be exported to the payroll extract (.csv file) in the Extract String section.
    Note: Records that match the specified selection criteria are displayed.
  5. Click these tabs to review the related payroll data in the Summary tab:
    • Summary: The tab displays the totals of the pay period (including premiums) of regular, overtime, and double-time hours, overtime and double-time hours clocked before shifts, hours clocked on holidays, and unpaid hours.
      Note: 
      • This tab is displayed by default.
      • This tab also displays information about payroll extract generation, the date/time and the user who generates the extract.
    • Clocked Hours: This tab displays the clocked hours other than the premium hours for regular, overtime, double-time, and overtime and double-time before shifts.
    • Clocked Hours on Hol: This tab displays the clocked hours other than the premium hours for dates designated as holidays.
      Note: The categories displayed are similar to the categories in the Clocked Hours tab.
    • OTEligible ABSHours: This tab displays the regular, premium, and total hours for each category of absence hours.
    • Non OTEligible Hours: This tab displays the regular, premium, and total hours for each category of non-overtime-eligible hours.
    • Show All: This tab displays all the available data.
      Note: The numbers displayed in red are the adjusted hours specified in the Adj field.
  6. Select a record and click Calculate Premium on the toolbar to calculate premium.
  7. Click Payroll Process.
    Note: 
    • You can use the various toolbar options to perform administrative functions, such as processing payroll, calculating premium, generating an extract or reopening the payroll records.
    • The Cloud Export Data check box must be selected to generate an extract. However, for On-premise installations (with a Smart Client), the extract can be generated even if the check box is cleared.