Configuring payroll schedules

  1. Select Time Track Payroll > Payroll Schedules. The Payroll Schedules form is displayed.
  2. Click New. A new line is added to the grid.
  3. Specify or review this information:
    Payroll ID
    The ID for the payroll schedule.
    Description
    The description for the payroll schedule.
    Facility
    The facility to be used for this payroll schedule.
    Payroll Calendar Start Date
    The start date for the payroll schedule. This value is defaulted based on the value specified in the Facility field.
    Note: If the value do not refer to the correct date, update the Payroll Calendar Start Date on the Facility form.
    Payroll Year
    The year for which the payroll is scheduled. This value is defaulted based on the value specified in the Facility field.
    Note: If the value do not refer to the correct year, update the Payroll Year on the Facility form.
    Payroll Generation
    The frequency of generating the payroll that is scheduled. Possible options are:
    • Weekly
    • Biweekly
    • Monthly
    • SemiMonthly
    Note: Payroll periods processed on a semi-monthly basis will start on the first and fifteenth day of the month.
  4. Specify this information in the Extract Format section:
    Extract Structure
    The structure to determine how information should be displayed on the extract. Possible values:
    • Single Record Per Employee: Select to generate one record per employee.
    • Clocked and Alternative Hours Records: Select to generate multiple records for each employee, one for clocked hours and one that summarizes each absence code found in the payroll period.
    • Breakdown by Hours Type: Select to generate one record for each hours code, including clocked hours.
    Hours Format
    The format for displaying time. Possible options are:
    • Hours/Minutes
    • Fraction of an Hour
    Fixed Length
    Select this check box to specify lengths for fields on the extract.
    Submit Net Change on Reprocessing Extract
    Select this check box to only reprocess data that has changed, when re-extracting records.
  5. In the Hours Codes section, if you specified Breakdown by Hours Type for the Extract Structure, specify the hour codes to display adjacent to the clocked hours categorizations for regular time, overtime, and double time on the extract.
  6. Specify the position and, if applicable, length and justification for information on the extract in the Extract Configuration section.
  7. Click Generate Payroll Schedules to create the payroll schedule.
Related topics