Printing a Record or Collection

The system allows you to print selected records or collections of records. Before actually printing out a record or collection, you can also preview the output.

To print a record or a collection:

1. Open a form and display the collection you want.
2. (Optional) To print a single record, select that record.
3. From the Form menu, select Print.
4. In the Print Options dialog box, do one of the following:
   • To print the selected (single) record, click Current Field Data.
   • To print the entire collection, click Collection Properties. From the drop-down list, select the collection you want to print.

   If you do not know the name of the collection, you can click the section of the form that displays the collection, and then click Help > About This Form to see the name of the current collection.

5. (Optional) To sort the fields and properties listed in the Select Fields/Properties group box alphabetically, select the Sort alphabetically check box.
6. From the Select Fields/Properties group box, select the items you want to print:
   • To print all items, leave all items in the left pane.
   • To exclude an item, select the item in the left pane, and then click Exclude.
   • If you have marked an item for exclusion and then decide you want to include it, select the item in the right pane, and then click Include.
   • To change the order, moving an item up or down in the list, use the Up and Down buttons.
7. (Optional, for collections only) To have the system place a light gray background behind alternating records, select the Shade Alternate Detail Lines check box.
8. (Optional) To have the system wrap record contents that go beyond the normal width of the page, select the Word Wrap check box.

   When this check box is selected, the system is able to print all selected fields/properties, because the system uses multiple lines for record fields/properties that do not fit within the normal page margins. If this option is not selected, any contents that do not fit within the page margins simply get cut off and are not printed at all.

9. (Optional) To change the display font, click the Font button.

   Use the Windows Font dialog box to identify the font family, size, and style you want to use, and then click OK.

10. (Optional) To change the print setup options for the preview, click Print Setup.

    In the Page Setup dialog box that opens, you can adjust the following print settings:

    • Paper size and source
    • Page orientation (portrait or landscape)
    • Page margins
    • Printer settings and options (Printer button)

    This button opens the Printer dialog box, where you can select a printer and make other printer-specific settings.

11. Click OK.
12. (Optional) In the Windows Print dialog box, you can select an alternate printer, set additional print options, and so on, before sending the output to the printer.
13. Click OK.

Related Topics

Printing Records or Collections of Records

About Printing Records and Collections

Locating Specific Information in Records

Previewing a Record or Collection Before Printing