Receiving items using ASN

Use the ASN Receipt transaction to receive items using Advanced Shipment Notice (ASN). You can use the ASN Number, Packing List Number, or Packing Slip Number to receive items. You can select all items on the receipt or select individual lines, to be received.

  1. Select Inbound Transactions > ASN Receipt. The ASN Receipt screen is displayed.
  2. Specify the ID.
    Note: The ID is the scanned number of the receipt.
  3. Click Next. The ASN Details screen is displayed.
    Note: The screen displays the ASN number, Number of items, and Number of lots.
  4. Specify this information:
    ID
    The scanned number of the receipt.
    ASN
    The ASN number.
    No. of Items
    The number of items to be received.
    No of Lots
    The number of lots to be received.
  5. Click Action to receive all lines and quantities exactly as listed in the packing list.
  6. Click Open Lines. The XYZ screen is displayed.
  7. Specify this information:
    Order/Pos
    The order or position number of the received item.
    Warehouse
    The warehouse in which the item is received.
    Item
    The item number and description.
    Open Qty
    The quantity that needs to be assigned with serial or lot numbers.
    Inspect?
    Select this check box to inspect the received items.
    PackSlip Qty
    The quantity listed on the packing slip.
    Received Qty
    The quantity that is received.
    Final Receipt?
    Select this check box to validate if multiple items are to be received for the order line on the current shipment.
    Note: The system looks up and loads the ASN record. The backend retrieves the ASN header and all ASN lines that match the scanned ID.

    The system performs the following validation checks:

    • ASN existence
    • ASN status: Open, Partially received, or Closed
    • Supplier match
    • Whether the ASN is fully received