Approving items

Use the Approvals transaction to approve, reject, or destroy inspected items.

  1. Select Inbound Transactions > Approvals. The Approvals screen is displayed.
  2. Specify the Reference ID of the item.
  3. Click Next. The system loads the approval record and displays the Approval Details screen. You can specify this information:
    Note: The transaction, receipt, and inspection details are displayed for the specified Reference ID. You can click Back to change the Reference ID of the item.
    Header
    The Header section displays the Reference ID, Source document (purchase order, advance shipment notice, or goods receipt note), Supplier, Inspection lot, Inspection date, and Current status.
    Line items
    The Line items section displays the Item code, Description, UOM, Expected quantity, Received quantity, Inspected quantity, and Lot or serial number (if applicable).
    Current disposition
    The Current disposition section displays the existing disposition, such as Pending, Quarantined, or Partially approved.
    Disposition options
    The Disposition options section displays one or more of the following actions:
    • Approve: Marks the quantity as accepted.
    • Reject: Marks the quantity as rejected and routes the quantity to quarantine or return processing.
    • Destroy: Marks the quantity for destruction and creates an inventory adjustment or consumption record.