Using Timesheet Form - Employees

This form is used by employees that connect to Factory Track using their own Username. Employees can access this form from the Employee Landing Page or by selecting Form > Open > New Timesheet.

Timesheet Header
The timesheet header displays information about the selected timesheet and includes actions for navigating, submitting, and posting hours. The information includes:
  • Employee Name and Employee Number: Displays the name and employee number associated with the selected timesheet.
  • Timesheet Start Date and End Date: Displays the date range included in the selected timesheet. You can use the Previous and Next option to navigate to the preceding or subsequent timesheet.
  • Timesheet Status: Displays the overall status of the timesheet.
  • Post to ERP: Displays in Elapsed Data Capture timesheets. Does not display in Hourly Data Capture timesheets.Invoke this button to post hours to ERP.
You can use the Sign option to sign for the entered hours. When the hours are signed a timestamp is entered on the records and their status is updated to Pending.
Note: If timesheet hours with multiple statuses are displayed in the timesheet, only hours for which the status is set to Ready are signed. The signed report dates are updated to Pending, while the overall timesheet status continues to reflect the lowest status present in the timesheet.
Total Hours
Use this section to view the total hours recorded in the timesheet. You can view:
  • Pay Period Totals: Displays total hours and categorized hour totals for the current pay period.
  • Shift Week Totals: Displays the total hour for the selected shift week when a pay period includes multiple shift weeks.
Hours Type
Use this section to view the graphical representation of the recorded hours.
  • Hour Categories: Displays the hours by category. Possible values:
    • Direct
    • Indirect
    • Absent
    • Gap
    • Break
  • Pie Chart: Displays the recorded hours in a pie chart. Each category is represented by a unique color. The percentage of total hours for each category is also displayed.
Shift Week Header
Use this section to view the start and end dates of the selected shift week and includes these:
  • Single-Week Pay Periods: Displays the same date range for the Shift Week Header and Timesheet Header when the pay period consists of a single week.
  • Multiple Shift Weeks: Displays start and end dates update to reflect the selected shift week and indicate the week number within the pay period.
Note: The daily detail columns are updated to display information for the selected shift week.
Daily Column Headers
Use this section to view the report date, total hours recorded for the day, a link to access the time entry modal (+) and daily hours status indicator. Select the + to open the Time Entry modal to the selected report date.
For Hourly Employees: In the Time Entry Modal select the transaction type to execute followed by the Order/Task information. To enter a running labor transaction enter the Start Transaction Date and Time then select Save. To enter a stopped labor transaction enter the Start Transaction Date and Time then End Transaction Date and Time. Select Save to enter the transaction.
Note: Hourly Employees must specify an Attendance transaction before Labor transactions is allowed.
For Elapsed Employees: In the Time Entry Modal you can select the transaction type to execute followed by the Order/Task information. You can specify the amount of time to report for the activity. If the activity is to be repeated on multiple days in the shift week, select Reoccurrence then place a check on the report dates the activity should be repeated on. You must click Save to specify the transaction/s.
Note: Elapsed Employees usually do not require Attendance transactions.
The daily hours status indicator is displayed only for hourly employees and daily elapsed employees.
Daily Details
Use this section to view attendance, labor, and absence activities for each report date. This section includes:
  • Attendance Transactions: Displays the data related to the Clock In/Clock Out and Lunch In/ Lunch Out of an employee.
  • Labor Transactions: Displays the direct and indirect labor activities.
  • Absence Records: Displays the pending, approved and applied absences.
You can modify the details by double clicking a detail tile. When the Time Entry Modal form is accessed to update the values in the field and click the Save Entry to save the modified fields.
Activity Summary Panel
Use this section to view a tile for each attendance, labor and absence record within the selected shift week. Activity Summary tiles provide additional detail not displayed in the daily detail tiles. Each tile includes this information:
  • Report date associated with the record
  • Order type
  • Posting status
  • Task codes, order numbers, and other applicable transaction details
  • Related comments and error messages
  • Signed-hours timestamp, when applicable
  • Duration and hour categorization
You can use these options in this section:
  • Edit Time: Enables you can access the Time Entry Modal form to modify the information.
  • Delete Time: Enables you to remove the selected record.