Creating new tracking year

  1. Select Time Track > Time Track Utilities > Create New Absence Tracking. The Create New Tracking Year form is displayed.
  2. Specify this information:
    Tracking Year
    The tracking year to create.
    Year Start Date
    The date on when the new tracking year begins.
    Carry Forward Option
    The option to carry forward unused absence hours. Possible values:
    • Omit Carry Forward: A new tracking year is created, however hours are not carried forward.
    • Carry Forward Only: Hours are carried forward, however a new tracking year is not created.
    • Include Carry Forward: A new tracking year is created and hours are carried forward.
    • Attendance Tracking Only: Only used when Absence Tracking is set to off and Attendance Tracking is set to on, and using Tracking Year for a measurement period. When used, a new tracking year record with a null value in the Time Off Group field is created on the Employee Record.
    Employee
    The first and last employees in the range for which you are creating a new tracking year. Optionally, leave blank to create a new tracking year for all employees.
    Work Group
    The first and last work group in the range for which you are creating a new tracking year. Optionally, leave blank to create a new tracking year for all work groups.
    Emp Type
    The first and last employee type in the range for which you are creating a new tracking year. Optionally, leave blank to create a new tracking year for all employee types.
    Shift
    The first and last shift in the range for which you are creating a new tracking year. Optionally, leave blank to create a new tracking year for all shifts.
    Department
    The first and last department in the range for which you are creating a new tracking year. Optionally, leave blank to create a new tracking year for all departments.
  3. Click Process. The new absence tracking year is created, hours are carried forward, or both, depending upon the selected Carry Forward Option.