Viewing Records Using the Payroll Details Form

  1. Open the Payroll Details form. The Payroll Details form shows detailed payroll information for a single specified employee during a single specified pay period.
  2. From the list at the left, or from the Employee list, specify an employee.
  3. Specify values for Payroll ID (payroll schedule) and Pay Period.

    Values for the Status, Pay Period Complete, and Export Date are displayed. These values depend on the specified employee and pay period.

    Values for the Start Date and End Date fields are displayed. These values depend on the specified payroll schedule and pay period.

    The extract calculations, which summarize hours for the pay period, are displayed. This summary is presented in four arrays: clocked hours, clocked hours on a holiday, non-overtime-eligible hours on a holiday, and absence hours. Within each array, hours are separated by columns into regular hours, premium hours, and total hours.

    Within the first three arrays, hours are separated by rows into regular, overtime, double time, and total hours. If overtime is calculated on a daily basis, additional rows are displayed for overtime and double time before the shift. A final row shows total hours.

    Note:  Any numbers displayed in red have been adjusted from their original values.

    The Extract field shows the information types included in the payroll extract and the sequence in which they will display.

    A grid at the bottom, showing detailed payroll information for each report date within the specified pay period, is displayed.  At least one record is displayed for each report date. Additional records are displayed for each absence processed on that report date, or for each clocked or absence record eligible for a premium.

    Records are sorted by report date and pay period day. To the right of these columns are classifications that show whether each record represents clocked hour or hours clocked on a holiday, what premium code (if any) applies, what absence code (if any) applies, or whether this record represents hours not eligible for overtime. The final columns show how many hours for each record are regular, overtime, double time, overtime or double time before the shift, or unpaid.