Modifying Hours Totals for a Pay Period After Processing

  1. Open the Payroll Details form.
  2. From the list at the left, or from the Employee list, specify an employee.
  3. Specify values for Payroll ID (payroll schedule) and Pay Period.
    • Values for the Status , Pay Period Complete , and Export Date are displayed. These values depend on the specified employee and pay period.
    • Values for the Start Date and End Date fields are displayed. These values depend on the specified payroll schedule and pay period.
    • The extract calculations, which summarize hours for the pay period, are displayed. This summary is presented in four arrays: clocked hours, clocked hours on a holiday, non-overtime-eligible hours on a holiday, and absence hours. Within each array, hours are separated by columns into regular hours, premium hours, and total hours.

    Within the first three arrays, hours are separated by rows into regular, overtime, double time, and total hours. If overtime is calculated on a daily basis, additional rows are displayed for overtime and double time before the shift. A final row shows total hours.

  4. In the Adj field, specify the new hours total. This value overrides the Total field. For example, to change holiday hours from 8 to 12, use the OT row in the Holiday array. Specify 12 in the Adj field.
  5. The Extract field shows the information types included in the payroll extract and the sequence in which they will display.
  6. Optionally, in the Comment field, specify why the hours totals were adjusted.
  7. Click Save. The total fields in the Extract Calculation section are adjusted to reflect your changes. These adjusted totals are displayed in red to indicate that they have been modified after processing.

    To undo an adjustment to the hours total, delete the value in the Adj field, leaving the field blank, and click Save. The Total field will revert to its original value.