Configuring Facility Parameters

  1. Open the Facility form.
  2. Specify this information:
    Facility
    Specify the facility. If you need to create a new facility, specify the facility information in the first blank row in the table at the left.
    Description
    Specify a brief description of the facility.
    Payroll Code
    Optionally, specify a payroll code. Payroll codes identify each record as originating from a facility.
    ERP Code
    Specify an ERP code. This value must match the code used in the underlying ERP to refer to the facility. The ERP code is the link that ties data in Time Track to the proper tables and accounts in the ERP.
    Time Zone
    Select the appropriate time zone where the facility is located.
  3. On the General tab, select a start date and tracking year for the facility, payroll, and absence tracking calendars. Click Facility Calendar to make further edits to the facility calendar. Click Facility Holidays to edit holidays.
  4. Specify this additional information:
    ERP Shift
    Specify an ERP shift code. This code specifies a Working Time Table (WTT), which is a generic 24/7 calendar specified in the ERP.
    Allow Offset Posting
    Select to automatically zero out frozen posts by posting an offsetting negative value; for example, a frozen post of 4 hours will be offset by an automatic post of -4 hours. Clear this check box to return an ERP error in response to a frozen post.
    Allow Repost
    Select to allow edited transactions to repost in the ERP. Clear this check box to return an ERP error in response to a reposted transaction.
    Use Global Posting
    Select to specify how to handle problematic records involving a specific employee number and report date combination. Consider an example in which an employee posts a group of four records in which the third record contains an error. Select this check box to block posting of all four records. Clear this check box to post records 1, 2, and 4, and block only record 3.
    Payroll Output Location
    Specify the file path to which Time Track will save payroll extracts.
  5. On the Dashboard Colors tab, click the appropriate Colors button to select a color format to denote record status as Ready, Absent, Working, Booking Error, Exception, or Holiday. Specify a foreground (text) color and a background color and view the result in the Sample field. When finished, click Save and Exit.
  6. On the Payroll Colors tab, click the appropriate Colors button to select a color format to denote record status as Ready, Not Submitted, or Payroll Processed. Specify a foreground (text) color and a background color and view the result in the Sample field. When finished, click Save and Exit.