Creating New Timesheets

New timesheets are timesheets that have a header record created but have no attendance or labor transactions created. In most circumstances the new timesheet is automatically created by the entry of a labor or attendance transaction. However, if a supervisor opens the landing page and there is no timesheet for the current period the users can create one by selecting Create New Timesheet.

A Timesheet Opens for the current period in the New Status.

  1. Specify this information:
    Employee
    The employee name.
    • On a successful employee validation, the start and end date of the current pay period display in the header.
    • The timesheet status displays as New. However, if a timesheet already exists for the employee the existing status is displayed.
    • The report date of each shift day is displayed in the daily column header.
    • The supervisor receives a warning message for an invalid entry. Entry of a terminated employee or entry of an employee number is not allowed if the supervisor does not have authorization for.
  2. Select Save to create the new time sheet.
    • Timesheet status updates to Open
    • Prior to selecting Save, Supervisors can provide labor hours for Elapsed Employees
    • Clocked Employee must clock in first:
      • Clocking in or creating an absence record automatically creates the timesheet.