Configuring work groups

  1. SelectTime Track > Time Track Administration > Work Groups. The Work Groups form is displayed.
  2. Select a work group record from the panel and specify a workgroup code and description for the work group.
  3. Modify the workgroup assignment in the employee's record, to remove an employee from the Employees tab. This employee records are included in this tab, as employees are assigned to the group in the employee record.
  4. Specify this information on the Privileges tab:
    User ID
    The name of the user.
    Note: A validation is run that returns the name associated with the username and the user's Time Track role. You can adjust privileges by selecting or clearing the activity check boxes at the bottom of the tab.
    View Punch
    Select this check box to allow the supervisor to view hours for employees in this work group. If cleared, the supervisor is not able to see the employee’s hours in the Hours Summary or Detail forms.
    Modify Punch
    Select the check box to allow the supervisor to modify Hours Detail records.
    Add Punch
    Select the check box to allow the supervisor to add new punches on the Dashboard Transactions form.
    Approve Punch
    Select the check box to allow a supervisor to approve an employee’s hours.
    Process Punch
    Select the check box to allow a supervisor to process an employee’s hours.
    Open Processed Punch
    Select the check box to allow the supervisor to reopen hours that have been processed.
    Delete Punch
    Select the check box to delete labor records on the Hours Detail form.
    Report Quantities
    Select the check box to allow the supervisor to report quantities for the employee on the Dashboard Transaction form.
    Create Planned Absence
    Select the check box to allow the supervisor to create absence hours for employees.
    Approve Absence Requests
    Select the check box to allow the supervisor to approve or deny an employee’s absence requests. When this is selected supervisor profiles that have email addresses must receive email notification of the request.
    Enter Temporary Shift Change
    Select the check box to allow the supervisor to enter temporary shift changes for employees.
    Receive Disciplinary Notice
    Select this check box for the supervisor to receive disciplinary notices when the Attendance Points System is enabled and set to generate notices.
    Process Disciplinary Notice
    ,Select this check box to allow the supervisor to process disciplinary notices when the Attendance Points System is enabled and processing notices is required.
    View Payroll
    Select the check box to give the supervisor or administrator access to view the employee’s payroll hours.
    Process Payroll
    Select the check box to allow the supervisor or administrator to process the employee’s payroll.
    Modify Payroll
    Select the check box to allow the supervisor or administrator to enter payroll adjustments to the employee’s payroll hours.
    Generate Payroll Extract
    Select the check box to allow the supervisor or administrator to create a payroll extract for the employee’s payroll hours.
    Reopen Payroll
    Select the check box to allow the supervisor or administrator to reopen hours that are extracted. Required in order to make adjustments to payroll hours after extraction is performed.
    Restore Payroll to Submitted
    Select this check box to enable a user to revert processed payroll records back to submitted status. This unlocks the record so that it may be reopened and edited on the Hours forms.
    Note: 
    • This parameter is only relevant if the Allow Revert Processed Payroll parameter is selected on the Site Parameter form.
    • If this Work Group privilege is cleared, the user is not able to revert Processed Payroll to Submitted status.