Viewing records on Hours Summary

  1. SelectTime Track > Time Track Forms > Hours Summary. The Hours Summary form is displayed.
  2. Click Hours Summary or Supervisor Dashboard to open the Hours Summary form,. The form displays records that match the default selection criteria.
    Note: The only field you can modify is the Remarks field. This form's primary purpose is to provide planned and actual time and attendance information.
  3. Specify selection criteria. Initially, no default preferences are set. You can configure a preferred combination of selection criteria.
  4. Click Save Selections to save these criteria as the default. Alternative selections can be saved under other names and retrieved using Restore Selections.
  5. Use these parameters to define selection criteria:
    • Date Preference: This field sets the date range for the selection. The most common preferences are Show Today's Records, Show Yesterday's Records, Show Records for Yesterday and Today, Work Week, and Date Range.
    • Report Date: The starting and ending values are automatically specified based on your Date Preference selection. You can adjust these manually, or use the Date Preference arrows to show the previous or subsequent reporting period.
    • From - To Ranges: A range of employees, employee types, work groups, departments, and/or shifts. Leave a field blank to view all available records of that type.
    • Filters: This set of options allows you to include or exclude a record based on its status or type.
      Not Signed by Employee
      Select this check box to view records that meet other selection and filter criteria, and that are not signed by the employee.
  6. Records that match your specified selection criteria are displayed in the bottom grid. This information is always displayed:
    • Status: A for Absent, B for Booking Error, C for Working, X for Exception, or H for Holiday.
    • Report date
    • Employee number
    • Employee name
    • Work group
    • Department
    • Employee type
  7. Click Attendance, OT Eligible Hours, Not OT Eligible Hours, Status, or Show Allto view additional data fields:
    • Attendance is the default view. It displays shift and shift pattern, clock-in and clock-out times, scheduled shift start and end times, default start and end times, and error code (if applicable).
    • OT Eligible Hours displays hours that count toward the overtime threshold. This displays regular, overtime, and double-time hours, overtime and double-time hours before the shift, hours clocked on a holiday, absence hours (holiday, vacation, and other), and total paid hours.
    • Not OT Eligible Hours displays unpaid hours, hours clocked on holiday, absence hours (holiday, vacation, and other), and total paid hours that do not count toward the overtime threshold.
    • Status displays data pertaining to the approval status of each record. It shows the Approved By ID and time, the Processed By ID and time, and remarks.
    • Show All displays all available data fields.
    Note:  Any numbers displayed in red have been adjusted from the original values.