Modifying total hours for a pay period after processing
- SelectTime Track > Time Track Payroll > Payroll Details. The Payroll Details form is displayed.
- Select an employee from the Employee list.
-
Select
a value
in the
for Payroll
ID (payroll schedule) and Pay
Period
fields.
Note:
- By default, values for the Status, Pay Period Complete, and Export Date are displayed. These values are based the specified employee and pay period.
- By default, values for the Start Date and End Date fields are displayed. These values are based on the specified payroll schedule and pay period.
- The extract calculations, which summarize hours for the pay period, are displayed. This summary is presented in four arrays: clocked hours, clocked hours on a holiday, non-overtime-eligible hours on a holiday, and absence hours. Within each array, hours are separated by columns into regular hours, premium hours, and total hours.
-
Specify the new hours total in the Adj field.
Note:
- Within the first three arrays, hours are separated by rows into regular, overtime, double time, and total hours. If overtime is calculated on a daily basis, additional rows are displayed for overtime and double time before the shift. A final row displays the total hours.
- This value overrides the Total field. For example, to change holiday hours from 8 to 12, use the OT row in the Holiday array. You can specify 12 in the Adj field
- Review the information types included in the payroll extract and the sequence in which the data is displayed in the Extract field.
- Specify reason in the Comment field, for the adjusting the total hours.
-
Click Save. The
total fields in the Extract Calculation section are
adjusted to reflect your changes. These adjusted totals are displayed in red to
indicate that they have been modified after processing.
Note: To undo an adjustment to the hours total, delete the value in the Adj field, leaving the field blank, and click Save. The Total field is reverted to the original value.