Configuring payroll schedules

  1. SelectTime Track > Time Track Payroll > Payroll Schedule. The Payroll Schedule form with the detailed payroll information for a single specified employee during a single specified pay period is displayed.
  2. Click Add New Record to create a new payroll schedule.
  3. Specify this information to create a new payroll schedule :
    Payroll ID
    The ID for the payroll schedule.
    Note: This field is also displayed as Schedule ID in some forms.
    Description
    A brief description for the payroll schedule.
    Facility
    The facility to use this payroll ID.
  4. Review the payroll year and payroll calendar start date as the values are defaulted from the Facility form. This confirms the correct reference for the payroll start date and payroll year. You can update the payroll start date and year on the Facility form if the values do not refer the correct date or year.
  5. Specify whether payroll is processed weekly, bi-weekly, monthly, or semi-monthly from the Payroll Generation list.
    Note:  Payroll periods processed on a semi-monthly basis that starts on the first and fifteenth day of the month.
  6. Specify this information in the Extract Format section :
    Extract Structure
    The structures to determine how information must be displayed on the extract. Possible values::
    • Single Record Per Employee: To generate one record for each employee.
    • Clocked and Alternative Hours Records: To generate multiple records for each employee, one for clocked hours and one that summarizes each absence code found in the payroll period.
    • Breakdown by Hours Type: To generate one record for each hours code, including clocked hours.
    Hours Format
    A format for displaying time..
    Fixed Length
    Select this check box to specify lengths for fields on the extract.
    Note: Clear this check box to separate fields on the extract with commas. The Len and Just fields are enabled when this check box is selected.
    Submit Net Change on Reprocessing Extract
    Select this check box to only reprocess data that has changed, when re-extracting records. Clear this check box to reprocess all data, when re-extracting records.
  7. Specify the hour codes, in the Hours Codes section, to display adjacent to the clocked hours categorizations for regular time, overtime, and double time on the extract.
    Note: If you specified Breakdown by Hours Type for the Extract Structure
  8. Specify the position (length and justification, if required) In the Extract Configuration section, for information on the extract.
  9. Click Generate Payroll Schedulesto create the payroll schedule.
  10. Click View Payroll Calendar to view the payroll schedule on a calendar