Configuring Reduction Sets

  1. Select Time Track > TimeTrack Forms > Reduction Sets. The Reduction Sets form is displayed.
  2. Click New. A new line is added to the grid.
  3. Specify this information:
    Reduction Set
    The code for the reduction set.
    Description
    The description of the reduction set.
    Allow Flexible Lunch Period
    Set this value to Yes for an unpaid clocked reduction. If no clock out occurs, an automatic reduction occurs during the scheduled time. However, if a Lunch Out occurs, regardless of the time of the day, the automatic reduction is cancelled.
  4. Specify this information for each break period:
    Type
    The reduction set type.
    Functions
    The reduction function type. Possible options are:
    • Clock
    • Lunch
    • Break
    Paid
    Select this check box to allow an employee to be paid for the break. A paid reduction does not reduce attendance hours. Unpaid reductions reduce attendance hours.
    Start Time
    The time when the reduction activity is scheduled to start.
    End Time
    The time when the reduction activity is scheduled to end.
    Note: Jobs that occur during an unpaid break have the duration of the reduction deducted from the overall duration of the job. For clockable reductions, the start time and the end time set the point of reference for clock-in rules associated with the reduction.
    Elapsed Time
    The elapsed time of the reduction is calculated from the specified Start Time and End Time.
    Task Code
    The reduction time deducted from labor records will be redirected to the specified task code.
    Note: If a value is not specified the reduction time is deducted from the labor record, but it is not redirected anywhere. The redirected reduction time appears as a Break record on the Employee’s timesheet after hours are processed.
    Clockable
    Select this check box to mandate the use of an attendance transaction to start and end the reduction. When a reduction is set to Clockable, the start and stop options for the reduction type are displayed on Attendance Transaction form.
    • If the Paid check box is selected, and the employee does not Clock Out for a break, the reduction is not performed. Grace periods, Tolerances and Adjustment rules defined on the Employee Types – Punch Parameter tab are applied to the Start Time and End Time of reduction attendance transaction when the reduction is set to Clockable.
    • If the Paid check box is cleared, and the employee does not Clock Out for a break, the reduction of time is performed at the scheduled time. Grace periods, Tolerances and Adjustment rules defined on the Employee Types – Punch Parameter tab are applied to the Start Time and the End Time of the reduction attendance transaction when they occur. When the Allow Flexible Lunch field is set to Yes, the automatic reduction for unpaid clockable reductions are suspended when a reduction transaction is specified.
    Confirm Break
    Select this check box to allows the display of a message when the employee attempts to clock out without entering a clockable reduction.
    Exclude Absences
    Select this check box to allows deducting the duration of the reduction from absence hours that occur during the specified time of reduction.
    Active on Partial Day
    Select this check box to allows deduct or redirect reductions during clocked time on a partially worked day where all scheduled time is accounted for with clocked time and absence hours. If no absence hours are specified on a partially worked day, the reduction that occurs during the clocking time is applied.
    Note: 
    • Exclude Absences defines the reductions methods during the absence hours on partially worked days.
    • Active On Partial Day defines the reductions methods during clocked hours on partially worked days.