Understanding the AETC process

Sometimes, the normal or scheduled transport route cannot be used and special transportation is required: In this case, the OEM must approve the excess transport costs during the shipment preparation. This process is known as Authorization for Excess Transportation Charges (AETC).

In this case, additional information must be provided:

  • An excess transportation authorization number, which is normally provided by the OEM by phone or email and specified in the ERP system
  • A reason code for excess transportation, specified in the ERP system
  • A responsibility code for excess transportation, specified in the ERP system

In the detail view of the Shippers page in Shipping, you can manage the fields Authorization Number, Reason Code, and Responsibility Code.

The transportation authorization number is printed on the waybill. Transportation authorization number, reason code, and responsibility code are published in the ASN.