accounting entity

Corporation or a subset of a corporation that is independent in regard to one or more operational or accounting functions. An accounting entity is an entity that produces a P&L and a balance sheet from a complete, balanced set of transactions. It is often a legal entity. An accounting entity is defined within a tenant and can contain locations.

advance ship notice

EDI-formatted electronic notification of pending deliveries, an electronic packing list. The purpose of the ASN is to inform the recipient that the shipment is in transit. After the shipment has left the company's site, the company may send this message electronically to the customer, to a consignee, or to both.


See automated export system.

air waybill

Transport document that handles air transportation. It states the terms and conditions of the carriage. These types are available:
  • Master air waybill: A transport document issued by the air cargo carrier.
  • House air waybill: A transport document that is issued by the freight forwarder.


See advance ship notice.

attention of name

Name of the person for whom a document is provided.

automated export system

European standard for handling customs-related processes, for example, export declarations, through EDI. Similar processes are used in other countries, for example, AES X12.

auxiliary packaging

Auxiliary packing aids, for example, lids.


Customer order that cannot be filled when presented because stock is unavailable.


Machine-readable product information that is encoded, for example, in bars.

bill of lading

See waybill.


See business object document.

business object document

Message that is sent from an application to one or more other applications. A BOD message informs an application of a change to a business object that has occurred in another application. Alternatively, it requests an application to update a business object. A BOD contains two parts: a Noun and a Verb. The Noun is a common business object. The Verb is an action that is performed on the Noun.


Entity that is in the business of transporting goods. The shipment by a specific carrier can be part of the shipping regulation.

carrier agent

Party authorized to act on behalf of a carrier.

certificate of origin

Document that is used in international trade. A certificate of origin is a printed form attesting that the goods in a particular export shipment have been wholly produced in a particular country. It is completed by the exporter and certified by an issuing body.

code number

Standardized code to identify goods in customs procedures.

combined nomenclature

EU nomenclature to identify goods that meet the requirements of the Common Customs Tariff and the external trade statistics of the European Union.

combined plan

Consists of release order lines that represent the combined requirements of different message types. A combined plan summarizes the effective requirements for shipment schedules and planning schedules. Each revision of the combined plan is saved. References to the message-type-specific single plans are stored.

commodity code

Identification code that is used for tax and customs purposes.

commodity type

Classification that specifies a further breakdown of a commodity code.


Party to which goods are consigned.
Note: A shipment may pass through several consignees on its way from original consignor to the ultimate consignee.


Grouping and stuffing of several shippers into a combined master shipment to be transported as a larger unit. A consolidation point is the location where the consolidation takes place.


Box, carton, tub, pallet, or something similar that contains parts to be shipped. A container can also include other containers.

container role

A container role determines the type of label to be printed. A container role is assigned to a container depending on the trading partner and the type of packaging of the container.

For example, there is at least one container role available for containers with these types of packaging:

  • Outer: Master, Mixed, Mixed Master
  • Inner: Single, Mixed Single, Virtual
  • Auxiliary: Auxiliary

See also: type of packaging, container structure

container structure

An assembly of different container types to fulfill the specific trading partner requirements and to allow a simplified packaging process.

For example: Small packs containing a certain amount of nails are packed in a box, multiple boxes are packed on a pallet.

container type

Description of the material of which a container is composed. The container type is typically received as a 5-character code. The first three characters are alphabetic and the last two are numeric.

country of origin

Country in which the goods have been produced or manufactured, according to criteria that are laid down for the purposes of application of the customs tariff, of quantity restrictions, or of any other measure that is related to trade.

CPD carnet

Document that facilitates the transit and the temporary importation of means of transport. It serves as customs declaration and authorization. Additionally, it serves as a guarantee in countries that are a contracting party to the Istanbul Convention.


See cumulative quantity.

cumulative quantity

Total quantity of an item that is shipped according to a schedule for a given item and customer in a period. May be reset at a certain point in time. Usually the CUM abbreviation is used.

customs number

Unique number that is provided by customs to identify persons or parties who submit customs declarations. Examples: Sender and receiver. In the European Union, the customs number is part of the EORI number.

customs office

Office in which customs formalities are performed. Customs offices can be primary customs offices and customs stations at border crossing areas.

customs office of exit

Customs office to which goods must be presented before they leave the customs territory of the EU. At this customs office, they are subject to exit formalities and controls. The customs office of exit is designated by the customs authorities in accordance with the customs rules. If no discrepancies are found, the customs office of exit releases the goods for export and informs the customs office of export. If the customs office of exit receives an exit summary declaration, it performs regular controls. They are required for the goods that leave the EU customs territory.

customs office of export

Customs office that is designated by the customs authorities in accordance with the customs rules. These customs rules include the formalities that must be completed in respect of goods that are destined to leave the customs territory of the EU. The destination of these goods must be outside the EU.

delivery terms

Delivery terms are internationally-recognized terms of delivery. These rules ensure that the common contract clauses in export/import transactions are interpreted uniformly. The terms of delivery were developed and issued by the International Chamber of Commerce (ICC) in Paris.


Shipping or receiving location in a warehouse or manufacturing facility.

drop zone

Delivery location on a manufacturing line where a part is to be consumed.

DUNS number

Unique nine-digit identification number for each physical location of a business. It is widely used by both commercial and federal entities.


See electronic data interchange.

electronic data interchange

Electronic communication of business transactions, such as orders, confirmations and invoices, between organizations. Third parties provide EDI services and translators that enable organizations with different equipment to connect. Usually, the abbreviation EDI is used.

EORI number

After registering with customs authorities in one member state, an economic operator (EO) can obtain an EORI number. This number is valid throughout the European Union. The EO can then use this number in all communications with any EU customs authorities.

Exchange Services

Exchange Services includes communication components to physically exchange data between external trading partners and applications that are connected to ION. Exchange Services supports the sending, receiving, and polling of data.


See format file description.

format file description (FFD)

Describes the structure of the input file or structured output file. A source FFD is used to convert a structured message file such as ANSI ASC X12 or UN/EDIFACT to XML. A target FFD is used to convert a XML output file to a structured message file such as ANSI ASC X12 or UN/EDIFACT.

freight container

Standardized, sustainable transport vessel that can be unloaded and locked up securely.

freight matrix

Table in which the freight prices for each carrier are listed. Freight prices are calculated depending on, for example, weight, volume, distance, freight type or destination country. The freight matrix provides the calculation basis.

inner packaging

Container, for example, a box, that comes directly in contact with an item. For an inner packaging, an outer packaging is required for transport.


Single geographical site of an organization that is associated with data or transaction. A location can be a warehouse, a manufacturing location, or an office. Items are being shipped to or from a specific location. Example locations are warehouse, Ship To, or Ship From.

logistics service provider

Party providing logistic services such as warehousing, re-packing of products, distribution, or assembly.


See logistics service provider.

message standard

Defines the format or structure of the message. Examples are ANSI ASC X12, UN/EDIFACT, ODETTE, VDA, XML, BOD, or BEMIS.

message type

Defines the content of the message and the business process. Examples are Planning Schedule, Invoice, or Shipment.


New Computerized System: Electronic data interchange system which was introduced as the transit declaration and is due to replace the traditional paper procedure in the European Union as well as in the EFTA countries (Iceland, Norway, Switzerland)


See open applications group integration specification.


See original equipment manufacturer.

open applications group integration specification

Defines a common model, common messages, and business processes that are based on XML business object documents to enable the communication between business applications.

original equipment manufacturer

A company that buys a product and incorporates it into a new product under its own name.

outer packaging

Outer packaging means the outermost enclosure of a packaging, without contact to items. An outer packaging contains inner packaging.


A pack is, for example, a bag, a box, or a tub that contains parts that are to be shipped. The pack is stored within a container. The container is not used as a pallet.


A container that holds goods. A package is the result of a packing operation that consists of the packaging and its contents to facilitate manual or mechanical handling. There can be several successive packing operations.


Complete or partial wrapping of goods in order to delimit the volume of the goods or to safeguard them. The packaging should protect the goods themselves and other goods as well as persons handling the goods from injuries.

See also: container, inner packaging, auxiliary packaging, type of packaging, package, freight container, transport handling unit

packaging structure

See container structure.


Classifies business partners or system partners who exchange standardized messages with you:
  • A business partner is a classification for all customers or vendors that are combined. A business partner cannot be a single customer or supplier number. A business partner is, for example, BMW or GM. Some business partners must be split in different divisions such as spare parts, service parts, or MGO and AMK for Opel.
  • A system partner is an external system such as Accounting or CAD.

partner hierarchy

Represents a list of business partners or system partners who are organized and grouped in a hierarchical tree structure. The tree structure of the partner hierarchy consists of one or several partner IDs.

partner ID

Represents an element of the partner hierarchy. Each partner ID can consist of child nodes. For example, GM is a partner ID of the "partners" hierarchy. Opel, Vauxhall, and Bertone are in this perspective child nodes of GM.

pick-up sheet

Sheet that is used in the automotive business to control specific processes: The pick-up sheet (PUS) message is a message from a customer to his suppliers and carriers. It provides information about a pick-up of material at the supplier's location. Additionally, it informs about the delivery of material to the receiving site according to the conditions set out in the order. The material flow is exactly steered through a special call-off document, the pick-up sheet, which is transmitted to suppliers and carriers. It can contain different items. It can contain additional data which relate transport or pick-up of the goods. The customer is expected to ship exactly as requested: No changes in date/time and quantities are allowed.

Example: GM MAIS pick-up sheet.

place of loading

Place where goods are loaded on a vehicle, for example a truck, or placed in a container.

print request

Request containing data to be processed by the external print engine. A print request is an XML document containing transactional data, which gets rendered by the print engine based on pre-defined print templates. See also print template.

print template

Template that defines the rules and the layout design on how to render a print job. Rendering includes the physical printing or creating of a PDF file through the external print engine. See also: Print Request

pro forma invoice

Document that is provided before the shipment or together with the shipment of goods (as for export). It describes the items and terms of sale, but does not have the function of a real invoice.


See pick-up sheet.


See self-billing invoice.

self-billing invoice

A message sent by a customer to an organization that includes details of goods or services sold, price, and the terms of payment in cases in which the customer receiving a supply issues the invoice instead of the supplier.

ship from

See ship from location.

ship from location

Location in a company from which a shipment is sent, for example, a warehouse.


Collection of goods (items, components, containers) that is shipped to a Ship To location at a set date. A shipment is sent from a supplier to a customer. This information is distributed across several internal documents and is eventually assembled into an ASN.


Separately identifiable collection of one or more shipments to be transported from one consignor to one consignee through one mode of transport.


Shipping handles various functions related to shipping and export, for example, barcode labels, waybills, and advance ship notices. It supports automotive processes, but is not limited to automotive use. Use the Shipping functional area with your ERP system. Shipping offers features that go beyond that of your ERP system and facilitates communication with business partners.

ship to

See ship to location.

ship to location

Place where the customer receives a shipment.

single plan

Consists of release order lines with requirements of a specific message type, shipment schedule or planning schedule, sorted by requirement date. A new single plan is created to validate and process new requirements of incoming release orders. This is done before the plan is published and stored in the database. The processing status of a single plan marks the step in a chain of processes that must be performed to integrate the new requirements. Each revision of a single plan is saved. The received cumulative quantities and the last packing slip number are stored in the single plan.


See system of record.

style sheet

Defines the rules to transform an input XML file into an output XML file.

system of record

Application that is the owner of the data and sends a synchronization message containing changes that happened to a business object. A Sync message is sent by the owner of the data and can be delivered to any other application for which this information is relevant.


Container for accounting entities and locations. Between two tenants no data is shared. Tenants are useful in environments where several customers share an enterprise software deployment. See also accounting entity, location.


See transport handling unit.

transport handling unit

A uniquely identifiable physical unit consisting of one or more packages, not necessarily containing the same articles, to enable physical handling during the transport process.
Note: The transport handling unit refers to the outermost packaging. Use container or package in a more generic meaning. Always use the full term transport handling unit or THU to avoid confusion with the deprecated term handling unit, which normally has a different meaning.

type of packaging

Type or level in packaging structure: inner, outer or auxiliary.

See also: packaging, container, package


MaXware product UA-FI (User Agent File Interface) is designed to provide mail-enabling capabilities to applications that are using the X.400 network. The application generates a set of files that describe the required operation. UA-FI performs the requested operations and provides a report for the application, which is contained in another set of files.

unit of measure

Standard quantity used to count, divide, or describe an object or objects.

unprocessed plan

Plans that have an exception status or plans that must be approved manually.


See unit of measure.


German automotive industry association ("Verband der Automobilindustrie") that defines EDI guidelines, which are used in the German automotive market.


Transport document that evidences a contract between a carrier and a transport buyer for the carriage of goods. Types of waybills are, for example, air waybill, CMR waybill, rail consignment note.


X.400, also known as P7, is an e-mail system. In Germany, X.400 often is referred to as Telebox400, the old brand name of Deutsche Bundespost. X.400 is widely used in Europe to transmit EDI messages.