Configuring a unique number range of transmission reference numbers

Some Original Equipment Manufacturers (OEMs) require that transmission reference numbers of invoices and shipments from their suppliers are in the same number range. This is the case especially in North America.

To meet this requirement, you can use a partner ID reference. The Partner ID Reference field shows the reference to another partner ID that provides a unique number range of transmission reference numbers for several ship to addresses. You can use this functionality for the same message type, for example, Invoice BOD, or for different message types such as Invoice BOD and Shipment BOD.

To configure a unique number range of transmission reference numbers for several ship to addresses, perform these steps:

  1. On the Partner IDs page, create two separate partner ID setups for the same trading partner with different receiver IDs. One partner ID setup must be specified without partner ID reference. The second partner ID setup must be specified with a reference to the first partner ID setup.
  2. To configure the detail settings, click the Drill down button of the second partner ID setup.
  3. In the detail view of the Partner IDs page, click the Lookup button of the Partner ID Reference field.
  4. Select the first partner ID setup from the list.
  5. To save the changes, click Save.
    The Transmission Reference No. field of the second partner ID setup is now protected. The second partner ID setup uses the number range of transmission reference numbers of the first partner ID setup. If you select the same partner ID setup, an error message is displayed. The message indicates that your own partner ID cannot be the same as selected partner ID.
  6. When you send two messages with the different receiver IDs that you configured, both messages show the same number range of transmission reference numbers. You can check the usage of the same number range of transmission reference numbers in the detail view of both messages on the Manage Messages page.

    For example: On the Target Message tab in the detail view of the first message, the old transmission reference number is 00015 and the new transmission reference number 00016. Then check the detail view of the second message. On the Target Message tab, the old transmission reference number is 00016 and the new transmission reference number 00017.

    Note: It is required that both partner ID setups use the same communication receiver, EXS Partner ID and Data Set Name.