Creating ship to master data

You can use the Manage Ship To Master page as a stand-alone solution to manage your ship to master data if not provided by the ERP system.

Note: If you use the Manage Ship To Master page as a stand-alone solution, the ShipToPartyMaster BOD import must be deactivated.

To create ship to master data:

  1. Select Administrative Functions > Master Data > Manage Ship To Master.
  2. Click Create.
  3. Specify the header information. You can specify all fields except the Last Modified By, Last Import Date, and Accounting Entity fields.
    Ship To
    This field indicates the location code that is used with the Ship To Name to identify where the goods are shipped.
    Version
    This field contains the version of the ship to master data.
    Name
    This field indicates the name of the ship to.
    DUNS ID
    The Data Universal Numbering System number is a unique nine-digit code that is used to identify companies and group entities within an organization. It is issued at a company's request by the business information provider, Dun & Bradstreet.
    Tax ID
    The tax ID is a number used to identify legal persons or businesses. The tax authorities assign the tax numbers to the registered businesses. Your business partners must provide their tax number. Business partners without a tax number are considered to be private persons.
    EDI Plant
    This field indicates the customer's plant number where the goods are to be delivered. The plant number is supported by the customer's EDI releases.
    EDI Ship To
    This field indicates the customer's identifier of the specific location where the goods are to be delivered. The EDI Ship To is transferred by the customer's EDI messages.
    Ship To Status
    The ship to statuses Open, Closed, Pending, and Deleted are available.
    When editing, select the status of the ship to master data from the drop-down list.
    Effective from Date
    Review or specify the first day on which the master data are valid.
    Note
    Specify a comment on the ship to master data.
  4. To add the ship to master address data, click Create.
    The Ship To Master Address dialog box opens.
  5. Specify the address information as required:
    Default Address
    Select this check box to mark the address line as primary address of the master data.
    Name
    Specify the name of the master data's address.
    Attention of Name
    This field contains the name of the person the request is directed to.
    Unit
    Specify the name of the unit.
    Floor
    Specify the number of the floor.
    Building
    Specify the number of the building.
    Building Name
    Specify the name of the building.
    Post Office Box
    The post office box is located on the premises of a post office station.
    Street
    This field shows the street name.
    Postal Code
    This field shows the postal code.
    City
    Specify the name of the city.
    Country Subdivision
    Specify the country subdivision.
    Country
    Click the Lookup button of the field. Select the country from the dialog box.
    Address Line 1
    This field shows the first part of the address, which is defined by the user or updated based on the address format.
    Generally, this address line contains the street name.
    Address Line 2–6
    These fields show parts of the address, which are defined by the user or updated based on the address format.
  6. To add customer references, click Customer References and click Create.
    A new line is added that can be edited.
  7. Specify the customer details as required:
    Default Customer Reference
    Select the check box, if the customer is the default customer.
    Business Party
    Click the Lookup button of the field. Select a customer from the dialog box.
    Name
    Shows the name of the customer when you select the business party.
  8. To add the information about the contact person, click Contacts.
    Default Contact
    Select the check box, if the contact person is the default contact.
    Contact
    Click the Lookup button of the field. Select a contact from the dialog box.
    Last Name
    Shows the last name, if you select a contact person of the ship to.
    First Name
    Shows the first name, if you select a contact person of the ship to.
  9. To save the ship to master data, click Save.
    A notification displays that the ship to master data has been saved successfully.