Copying and editing a journal

The COPY AND EDIT function enables you to copy an existing journal and edit the copy's details to create a new journal. You can copy and edit manual and automatic journals. Automatic journals are created, for example, through importing or through running a consolidation process.

Note: After you click COPY AND EDIT, the Account and Schedule Detail columns on the Journal Editor page are cleared if the original journal contains rule-calculated accounts and schedule details. Additionally, you can't select rule-calculated accounts and schedule details. This is to prevent you from using rule-calculated accounts and schedule details in manual journal entries because data inconsistencies may occur, especially during OLAP synchronization. *_FX_Subgroup schedule details are rule-calculated. To identify *_FX_Subgroup schedule details, use the Group to Entity Detail (Business Modeling property) or G2C_* (DDETAIL OLAP property). Schedule details that are selected as Group to Entity Detail or G2C_* have Write access disabled. These rule-calculated accounts are available:
  • L110520: Profit (Loss) for the Period or Balance Sheet Profit/Loss
  • L110310: FXDiff Balance
  • L110320: FXDiff GuV
  • L110511: Carry Forward Entity, Carry Forward Group, Retained Earnings - Profit, or Retained Earnings - Loss
  1. On the Journal List page, select a journal to copy and edit.
  2. Click COPY AND EDIT.
    Attachments and participation information are not copied.
  3. On the Journal Editor page, edit the required details in the Context panel or in the table, or both.
    For information about what to specify in Journal Editor, see steps 2-6 in the "Creating, saving, and posting an entity journal" topic for entity journals or the "Creating, saving, and posting a group journal" topic for group journals.
  4. Click one of these options to finish editing the journal:
    Option Description
    Save as Draft Saves the journal as a draft.
    Post Journal Posts the journal. This option is not enabled unless the debit and credit amounts balance and all required information is specified.
    Annul Journal Deletes the journal.
    Create Recurring Journal Saves the journal as a recurring journal, which is later displayed on the Recurring Journal List page. This option is not enabled unless the debit and credit amounts balance and all required information is specified.
    Posted and saved journals are displayed on the Journal List page with their statuses. Saved journals do not have journal IDs. For posted journals, journal IDs are displayed.