Accounts

The Accounts business object is fundamental to financial applications and reflects the standardized, consolidated chart of accounts for an entity.

We recommend that you use the same chart of accounts across all entities for an easy comparison of values. Alternatively, you can include entity-specific accounts to roll up into a common group accounts.

For each account, you can define a relationship between an account and a group account. For example, for each legal entity, you can upload the local charts of accounts into the Account integration table and then define a link to a group account for each account from the table.

Each account from the Accounts integration table can be linked to only one group account. You can link multiple local accounts to one group account, but you cannot link one local account to multiple group accounts.

Note: You must define a relationship between an account and a group account in Financial Consolidation. Otherwise, data cannot be loaded to the group chart of accounts in Financial Consolidation.

An account can be used to enter or import values. Accounts can be calculated in these ways:

  • By sub-accounts that contribute to an account. That is, by summing up sub-accounts into an account.
  • By a formula that defines how an account is calculated, especially if an account is used to calculate KPIs such as Earnings Per Share.
  • By a process such as an allocation process.

The main sections of the chart of accounts include the statement of financial position or the balance sheet, and the statement of comprehensive income.

The use of business data from the Accounts business object is required in Budgeting & Planning, Financial Reporting, and Workforce Budgeting. In Financial Consolidation, that data is not used. But you can use it to map local accounts to group accounts.

This table shows the properties of the Accounts business object and uses these abbreviations:

  • BP: Budgeting & Planning
  • CO: Financial Consolidation
  • FR: Financial Reporting
  • WB: Workforce Budgeting
  • R: Required
  • U: Used but optional
Field Description Type BP CO FR WB
ID Unique identifier of an account. nvarchar R R R R
Name Caption that is displayed if no language-specific translation is provided. nvarchar R R R R
ParentID Parent account ID.

If left blank, then Parent ID is by default assigned to the top-level All Accounts (TOTAL_ACCOUNT) value.

Caution: 
In multiple hierarchies, an account can be assigned to multiple parents. Do not assign an account to multiple parents in combination with weight 1 within the top-level All Accounts structure.
 nvarchar U U U U
Weight Used to control the roll-up into parents.

Typically set to 1 for the accounts in the chart of accounts.

Must be set to 0 for statistical accounts of S, T, M, and O types. This is to prevent an aggregation of values within the chart of accounts.

Note: Ensure that you prepare your table for import or upload accordingly.

See the "Weight in the Accounts business object" section.

 float R R R R
OrderPosition Position of an element in the resulting dimension. integer U U U U
Type Account type that determines whether a debit or a credit has a positive or negative effect on an account.

All accounts must be assigned to an account type to be used in the Infor EPM business applications. This applies to finance balance sheets and profit and loss accounts.

Account types use a one-character code.

These types of accounts are available:

  • A: Asset
  • L: Liability
  • Q: Equity. Not used in Financial Consolidation.
  • R: Revenue
  • E: Expense
  • S: Statistical. No roll-up. For example, average price.
  • T: Statistical. For example, KPIs.
  • M: Statistical. No roll-up and no currency conversion. For example, headcount.
  • O: Statistical. No currency conversion. For example, sales volume.

The A, L, Q, and R account types are always stored as positive in the database whereas the E account type is stored as negative. Users can configure how to display and enter values in the Infor EPM applications with the global sign definition.

See "Global sign definition" in the Budgeting & Planning section.

Note: To prevent an aggregation of values within the chart of accounts, the Weight property must be set to 0 for all statistical account types.

See the "Weight in the Accounts business object" section.

 nvarchar R R R R
Method1 Used for the calculation of various scenarios.

Method1 uses the currency conversion with these exchange rate types:

  • N: No conversion
  • PA: Periodic average rate
  • F: Closing rate
  • H: Historical rate
 nvarchar R R R R
Method2 Used for the calculation of various scenarios.

Method2 uses the currency conversion with these exchange rate types:

  • N: No conversion
  • PA: Periodic average rate
  • F: Closing rate
  • H: Historical rate
 nvarchar U U U U
Method3 Used for the calculation of various scenarios.

Method3 uses the currency conversion with these exchange rate types:

  • N: No conversion
  • PA: Periodic average rate
  • F: Closing rate
  • H: Historical rate
 nvarchar U U U U
Method4 Used for the calculation of various scenarios.

Method4 uses the currency conversion with these exchange rate types:

  • N: No conversion
  • PA: Periodic average rate
  • F: Closing rate
  • H: Historical rate
 nvarchar U U U U
FormatString Used to define different value formats in Self-Service and custom reports. For example, integer values such as headcount are defined in the #,##0 format.

The default format is #,##0.00.

 nvarchar
Intercompany Represents internal relationships of an accounting entity or unit and enables the scheduling of the profit and loss, and balance sheet accounts at the intercompany level.

If set, a detailed planning can be completed for an account as part of the budgeting and planning.

This field can contain one of these values:

  • 0: False. No internal relationships set. 0 is the default value.
  • 1: True. Internal relationships set.
 bit U U U
Schedule Categorizes accounts into, for example, assets, depreciation, receivables, payables, or equity.

The schedule assignment determines in which detail view to use an account. For example, in the schedule with fixed asset movements.

Schedules can be assigned only to the balance sheet accounts of the A, L, and Q types.

If a schedule is assigned, then a detailed planning can be specified for an account as part of the budgeting and planning.

These standard schedule codes are used to assign to the finance schedule details:

  • A: Assets
  • B: Receivables
  • C: Payables
  • D: Accruals
  • E: Equity
 nvarchar U U U
LineDetail Used only in Budgeting & Planning.

Provides a separate line with additional information for each account value that has been entered in Budgeting & Planning.

Represents a free-defined position to do side calculations instead of using other tools, such as Microsoft® Excel, for this purpose.

Line details are represented as an additional hierarchy.

This field can contain one of these values:

  • 0: False, no additional information provided. 0 is the default value.
  • 1: True, additional information provided.
 bit U
Segment1 Provides account details such as a company, region, or product.

If set, a detailed planning must be completed for an account as part of the budgeting and planning.

This field can contain one of these values:

  • 0: False, the Segments 1 business object is not used. 0 is the default value.
  • 1: True, the Segments 1 business object is used.

Segmentation is hierarchical and only one of these options is possible:

  • Segment1 is activated
  • Segment1 and Segment2 are activated
  • Segment1, Segment2, and Segment3 are activated.
 bit U U U U
Segment2 Provides account details such as a company, region, or product.

If set, a detailed planning must be completed for an account as part of the budgeting and planning.

This field can contain one of these values:

  • 0: False, the Segments 2 business object is not used. 0 is the default value.
  • 1: True, the Segments 2 business object is used.

Segmentation is hierarchical and only one of these options is possible:

  • Segment1 is activated
  • Segment1 and Segment2 are activated
  • Segment1, Segment2, and Segment3 are activated.
 bit U U U U
Segment3 Provides account details such as a company, region, or product.

If set, a detailed planning must be completed for an account as part of the budgeting and planning.

This field can contain one of these values:

  • 0: False, the Segments 3 business object is not used. 0 is the default value.
  • 1: True, the Segments 3 business object is used.

Segmentation is hierarchical and only one of these options is possible:

  • Segment1 is activated
  • Segment1 and Segment2 are activated
  • Segment1, Segment2, and Segment3 are activated.
 bit U U U U
GroupAccountID Group account ID.

If not valid or left blank, financial data that references an account is loaded to an Unassigned element of the Group Account dimension in Financial Consolidation and is not considered in consolidation calculations, reporting, and analysis.

To continue with consolidation processes, all values must be loaded to group accounts and the balance in the Unassigned element must be 0.

Financial data in statistical accounts of types S, T, M, and O is not considered in consolidation.

Note: An account cannot be assigned to multiple group accounts.
 nvarchar U R
LangEN Name translated into English. nvarchar U U U U
LangDE Name translated into German. nvarchar U U U U
LangFR Name translated into French. nvarchar U U U U
LangES Name translated into Spanish. nvarchar U U U U
LangJA Name translated into Japanese. nvarchar U U U U
LangPT_BR Name translated into Portuguese (Brazilian). nvarchar U U U U
LangRU Name translated into Russian. nvarchar U U U U
LangIT Name translated into Italian. nvarchar U U U U
LangZH_CHS Name translated into Chinese (Simplified). nvarchar U U U U
LangCS Name translated into Czech. nvarchar U U U U
LangNL Name translated into Dutch. nvarchar U U U U
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LangMS Name translated into Malaysian. nvarchar U U U U
LangFR_CA Name translated into French (Canadian). nvarchar U U U U
LangZH_TW Name translated into Chinese (Traditional). nvarchar U U U U
LangID Name translated into Indonesian. nvarchar U U U U
LangVI Name translated into Vietnamese. nvarchar U U U U
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