Vacancy calculations

Vacancy is the difference between the number of budgeted positions and the number of position assignments. This is shown in this calculation:

vacancy headcount = (authorized position headcount - sum of position assignment headcount)

Vacancy is calculated by Workforce Budgeting after you create a new position or make an adjustment to a position or position assignment.

These factors affect vacancy cost calculations:

• Authorized position headcount
• FTE: Both budgeted position FTE and FTE for each position assignment

These calculations are performed:

vacancy FTE = [(authorized position headcount * position FTE) - sum of position assignment FTE]

vacancy costs = vacancy FTE * default position costs per 1 FTE

vacancy costs = [(authorized position headcount * position FTE) - sum of position assignment FTE] * default position costs per 1 FTE

Vacancy calculations are presented in the Workforce Detail report at the Employee budget level and on the Employee Roster page.

These examples present how vacancy costs are calculated for various scenarios based on these criteria:

• Authorized headcount = 4
• FTE = 0.5
• Default salary, pay and benefit costs for a full-time position = 10,000 USD