Defining jobs

Jobs, positions, and employees form a hierarchy in which jobs are at the top level.

Jobs describe the types of activities that employees undertake, such as IT Support. For each job, you can create positions, such as Helpdesk Analyst Senior and Helpdesk Analyst Junior. Employees are assigned to positions by creating a position assignment. Employees are not assigned to jobs.

A job definition specifies default values, such as salary. By default, those values are inherited by positions under the job. Similarly, values that you specify for positions are, by default, inherited by all position assignments. You can turn off this inheritance when you create positions. By default, inheritance is off on position assignments.

You can use the toolbar icons to edit, deactivate, delete, and duplicate job definitions.

Click the Home icon.
Select Applications > Sub Plan > Workforce Budgeting > Configuration > Job Definition.
Click Add New and specify this information:

Configuration set

Select a configuration set.

Entity

Select an entity.

Version

Select a version.

Job Code

Specify a job code.

Name

Optionally, specify a name.

Description

Optionally, specify a description.
Select one of these pay types:
- Hourly
- Annual Salary
- Monthly Salary
- Salary Table Defines
  Select this option if the pay for the job is determined by a step and grade salary table. If you select this option, you must select a salary table.
Select a base salary account.
Click Create.
The Job Definition page is displayed. Its fields depend on the selected pay type and on how the administrator has configured the application.
In the Default Salary Information section, specify the information appropriate to the pay type:

Hourly Rate

For hourly pay, specify the hourly rate.

Annual Hours

For hourly pay, specify the number of hours to be worked in a year.

Pay Periods

For hourly pay, specify the number of pay periods.

Annual Salary

For annual pay, specify the salary.

Monthly Salary

For monthly salary, specify the salary.

Maximum Salary

For annual salary, monthly salary, and table-defined pay, specify the maximum salary that can be paid for the job. This is optional.

Salary Table

For table-defined pay, select the salary table that is linked to the job.

Grade

For table-defined pay, select the salary grade.

Step

For table-defined pay, select the salary step.

Progression Rule

For table-defined pay, select the rule that determines the automatic progression of employees between salary steps within grades, and between salary grades.

Phasing Method

For all pay types, the phasing method determines how the costs associated with the job are spread over time. The available phasing methods are those defined in Workforce Budgeting Configuration.
In the Default Job Details section, specify this information:

Work Location

Specify where the job is based.

Base Salary account

Select a general ledger account to associate with the base salary for the job definition.
In the Actions pane, add the default supplemental pay and benefits that are applicable to positions created from the job. Some are job level and others are global level, they are displayed in two different grids.

Note: The values of pay and benefits are not calculated at the Job level, but at the position and position assignment levels.