Folder and file structure

These folders and file structure are created in the ConfigurationFolder user parameter after a successful job run:

Note: If a file with the same name already exists in any of these folders, the new file is saved with a time stamp appended to its name.
  • Archive: Documents that remain in the ReProcess folder for a certain period are moved to the Archive folder. The number of days are configured by the user in the process-level parameters in RPA.
  • Failure: PDF files that the RPA flow does not process successfully are moved from the InProgress folder.
  • InProgress: PDF files attached to emails are downloaded and stored in the InProgress folder during processing. After processing, the files are moved to the Success or Failure folders depending on the processing result.
  • Logs: Text files with time-stamped logs for user reference and analysis.

    A new log file is created each day. The log file displays detailed logs for each document along with processed status.

  • Other Invoices: All other documents, such as statements, claim forms, payment request forms, and goods receipts, are moved from the InProgress folder to the Other Invoices folder.
  • ReProcess: Documents that fail due to technical issues, such as GenAI, IDP, or ION API are moved from the InProgress folder to the ReProcess folder. These documents are picked up in the next run.
  • Success: PDF files that the RPA flow processes successfully are moved from the InProgress folder.
  • UnsupportedDocuments: All documents other than PDF, JPEG, JPG, and PNG files, are moved to the UnsupportedDocuments folder. This folder is a subfolder in the Success folder.