Employee Document Automation
Overview
The Employee Document Automation feature enables HR teams to upload and process large volumes of employee records, onboarding forms, contracts, and other HR documents through a Robotic Process Automation (RPA) solution. The system uses Optical Character Recognition (OCR) to scan and digitize the documents. Generative AI extracts key information, such as employee names, from the documents. Coleman AI matches and validates these details against existing records in the HR Talent application. To ensure transparency and ease of error management, the system logs any processing errors and their specific failure reasons. Users can identify issues, correct them, and re-initiate the upload process.
By automating the document upload workflow, this feature:
- Streamlines HR operations
- Improves data accuracy
- Reduces the risk of human error
- Minimizes document misplacement
Expected benefits
- Speed: The RPA bot can handle large volumes of documents with significantly greater speed than manual uploading processes.
- Error reduction: With automated document selection and upload, the chances of human error, such as selecting the wrong document, are minimized.
- Consistency: Every document is uploaded according to a standardized, repeatable process, reducing inconsistencies.
- Exceptional handling: RPA logs each action, providing an audit trail for monitoring and troubleshooting.