Buyer Advanced Workspace

Overview

Buyer Advanced Workspace is dedicated for essential tasks and exceptions to manage critical information.

A buyer is a person who purchases goods and services for an organization. As a buyer, you are responsible for procuring goods and services, including sourcing, purchasing, and negotiation. Use this workspace for your essential tasks and exceptions to manage critical information. You also have access to Employee Self Service.

On Your Radar-Buyer

This widget shows alerts and exceptions where immediate action is required. This widget shows the data for past one week data.

Four tiles show the number of individual records that meet a certain condition. When you click one, the content is displayed in the Required Information widget.

These are the standard tiles:

  • Requests missing information: This tile is for purchase requests. Specifically, if certain information is missing, a purchase request is not converted into a purchase order. This widget shows records with missing vendor, unit cost, and delivery date. Predicted delivery date will be shown based on vendor delivery pattern (AI prediction).

    You can manage this group of records in a batch, or individually.

  • Acknowledgment deviations: Shows the count of discrepancies in quantity, unit cost, delivery date and UOM for each purchase order so that user can take an action at once.
  • Past due orders: Review the details of past due purchase order lines. You can select the purchase order lines and send email to the vendor from widget itself. Basic content is populated in an email as well. You can download the purchase order line level details to an Excel file from the widget itself and can attach to email before sending mail.
  • Buyer/invoice messages: You can manage this group of records in a batch or review the details of each record individually.

    A snooze feature is available to address situations where you are uncertain about how to handle a group of records or are awaiting clarification. A default snooze time can be set in advance. When you click the Snooze icon, the respective record is temporarily removed from the required actions list for the duration of the snooze period. Use the Snooze list at the top of the widget to review your snoozed records. You can un-snooze records to return them to the list.

Important Links-Buyer

This widget shows a list of links to help you to stay current on your daily tasks as a buyer.

  • Purchase requests: View and track records beyond what is shown in the On Your Radar widget.
  • Purchase orders: View and track work-in-progress.
  • Past due orders: View past delivery dates on open purchase order lines.
  • PO acknowledgments: Handle vendor responses beyond what is displayed in the On Your Radar widget.
  • Receipts pending inspection: Track deliveries that have been received but not handed over to the concerned department.
  • Manage contracts: Access to review details on a contract such as pricing, end dates, forthcoming renewals.

Upcoming Orders-Buyer

This widget provides real-time information about fluctuations or abnormalities in the demand and supply. It provides an overview of the anomalies in purchase order line items that are scheduled for delivery in the next seven days. The orders in the list start from day 2 up to day 8 from the current FSM_PO_ST.

An anomaly is when features or behaviors differ significantly from the usual data. In purchase order lines, these anomalies can be broadly categorized into quantity anomalies and unit cost anomalies. Click a specific PO line to go directly to the corresponding record in FSM.

Quick Actions-Buyer

This widget provides access to tasks that you perform most often:

  • Look up vendor contact information and trigger a call or email.
  • Update and process purchase requests.
  • Accept PO acknowledgments.