Change Status
On the PO Change Orders form, select the status for the PO change order you wish to change.
On the Purchase Orders form, this field displays the current status of the change order in a read-only field.
Note: This field
is active only when the correct settings are made on the Purchasing Parameters form. For more information
and the correct settings, see Making
Changes to Ordered PO Lines.
Valid values and their meanings are:
| Status | Description |
|---|---|
| Opened | When a change order is created, it has a status of Opened. This indicates that the change order is valid, but has not been sent to the vendor. The status should remain Opened until all changes or modifications have been made. |
| Finalized | When all changes for a specific change order are complete, you may change the status to Finalized. This indicates that you have completed any changes needed to be made and that the change order is ready to print. The system still considers the change order outstanding until it is actually printed. There can only be one outstanding change order at a time for a particular purchase order. |
| Printed | When the change order has been printed, the status automatically changes from Finalized to Printed. You can also manually change the status of the change order to Printed. Once the change order has a status of Printed, any updates to the same purchase order triggers the creation of a new change order. |
Note: If the status
of the change order is set to Finalized, and you try to create another
change order for the same PO, an error message is displayed. You can click
to continue with the change, but no change
order is created. If you want to generate a new change order, click , open the current change order and set
its status to Printed (or print the current change order, which automatically
sets its status to Printed). Then you can create a new change order.