Posting Payments

Note: The Accounts Receivable account must be assigned on the Accounts tab on the Accounts Receivable Parameters form; otherwise, an error message displays and the posting process stops.

Open the A/R Payment Posting form.
(Optional) By default, payments for all customers will be posted, but you can further refine the posting by selecting a range of customers, bank codes, receipt dates, and check numbers. You also can select a single payment for posting.

The Print option is automatically selected. You must first print the A/R Payment Transaction Report to review and verify the transactions that will be posted.
Optionally, select Post in Background Queue to post the payment in the Background Queue. Selecting this check box clears and disables some fields.
To produce the report, click Process. After reviewing the report, you can post the transaction(s) and create Bank Reconciliation record(s). Notice that the Commit option is now enabled.
Select the Commit option.
To post the payment(s) and create the Bank Reconciliation record(s), click Process.

The system does not post transactions containing errors. If a transaction contains errors, correct them, and then try again to post.
When you post an A/R open payment that is tied to a customer order, you are asked if you want to apply it as a prepaid amount on the customer order. You have three options:
- To post the payment and not update the customer order, select No.
- To post the payment and update the customer order, select Yes.
- To cancel the action and not update the order or post payments, select Cancel.