For customers that
send payments using a reference number other than the invoice number, you can
specify which reference type they will provide with payments.
-
Open the
EDI Customer Profiles form and select a
customer.
-
Ensure that
Ship To 0 is selected.
-
In the
Payment Ref Type field,
select the reference type that your customer includes with their payment.
-
If the
External type is selected,
map the EDI element that contains the reference to the
Ext Payment Ref field on
the
EDI Customer Orders form.
When posting EDI customer order invoices, the system looks up the
reference type for the customer and sets the reference number accordingly.
-
When you are distributing a payment, click the
Payment Reference button
on the
A/R Payment Distributions form to open the
Payment Reference Lookup form.
-
On the
Payment Reference Lookup form, enter the
reference sent with the payment.
-
Click
Search to display, in the
grid, all invoices that match that reference you entered.
-
Select the appropriate invoice and click
OK to return to selected
invoice number to the
A/R Payment Distributions form.
Note: If you are using the
A/R Quick Payment form, the reference number
displays in the grid.