Reimbursing Partner Expenses

Use the Partner Reimbursements form to process partner reimbursements for transactions. The partner must have the material or labor check boxes selected, or have miscellaneous transactions with reimbursable payment types.

  1. On the Partner Reimbursements form, specify these options:
    Partner ID
    Select the partner to be reimbursed.
    SRO
    Select the SRO for the transaction to be reimbursed.
    Line
    Select the SRO line for the transaction to be reimbursed.
    Operation
    Select the SRO operation for the transaction to be reimbursed.
  2. Select the status of the transaction:
    • Approved: Transactions that have been entered and approved for reimbursement.
    • All: All transactions.
    • Open: Pending transactions that have not been approved.
    • Reimbursed: Transactions that have been approved and paid.
  3. Specify this information:
    Pre-Register
    For users who want to recognize the Value Added Tax (VAT) as soon as the expense is occurred, you can select an existing Voucher Pre-Register for a vendor that is associated with the partner. This field is disabled if the partner is not associated with a vendor.
    Invoice
    The invoice number associated with the Voucher Pre-Register is displayed.
    Pre-Register Amount
    The amount that was set up on the Voucher Pre-Register is displayed.
    Pre-Register Tax
    The tax that was calculated on the Voucher Pre-Register is displayed.
    Additional Charges
    Specify any additional charges.
    Cost Selected
    The cost selected is displayed.
    Tax Selected
    The tax selected is displayed.
    Total
    The total amount is displayed.
    Amount Due
    Specify the total amount due.
    Subtotals
    The subtotal of each expense type for the selected lines is displayed.
  4. Click Select All to mark all records for processing.
  5. Click Deselect All to remove the selected records for processing.
  6. Click Tax Detail to launch the Reimbursement Tax Detail modal form.
  7. Click Process to launch the Partner Reimbursement Process modal form. The amount due is displayed.
  8. Specify the Batch ID and a description for it.
  9. Click Process to run the reimbursement.
  10. Click Cancel if you do not want to run the reimbursement.
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