Contract Billing by Elapsed Days

Use the Elapsed Days contract billing option to calculate the amount to invoice based on the time between the last billing and the user-selected Bill Through date. The primary use of this feature is to improve the ability of the system to handle contracts that are billed in arrears on a regular basis (such as daily, weekly, or monthly).

Process Flow

The Billing Frequency field (on the Service Contracts form and Service Contract Lines form) contains an Elapsed Days option. If the value is selected on the Service Contracts form, it becomes the default value on each new line.

For example, a contract of Billing Type Calculated is set up with two lines:

The first has a Last Invoice Date of 1/17/2009. The rate is set to $30 a month. The Billing Frequency is set to Elapsed Days.
The second has a Last Invoice Date of 2/1/2009. The rate is $35 a week. The Billing Frequency is set to Elapsed Days.

When contract invoicing runs on 2/15/2009, the system calculates the daily rate, and the invoice amount for each contract line is as follows:

The first line is $28 ($30 a month value minus 2 days).
The second line is $75 ($35 for 2 weeks plus 1 day.)

In the event that the contract is a different value than the line, and the Billing Type is Fixed, the Contract header Billing Frequency is used upon invoicing, overriding the value on the Contract Lines form.

Note: The Elapsed Days Billing Frequency and the Prorate to End of Billing are not permitted on the same contract.