Projects Overview
A project consists of a project header, project tasks, and project resources. You can cross-reference project resources to other transactions in SyteLine. You can report on costs from each level of the project individually or roll up costs into the entire project cost.
The Estimate Projects form allows you to perform certain what-if situations without actually working in a project. Once you set up an estimate project, you can copy it over to a project using the Copy Projects form.
One of the biggest benefits to creating a project is that you can recognize revenue without having to invoice. The Projects form allows you to set up revenue milestones which recognizes revenue at milestones that you determine.
button on theInvoice milestones can also be created using the Projects form so that an invoice is sent out when certain milestones are reached. Revenue milestones and invoice milestones are completely separate, but you can link the two.
button on theView project transactions on the Project Transactions form.
The Process Project Milestones activity calculates unrelieved WIP and revenue recognition amounts, creates revenue milestones for the amounts calculated, nominates them and posts them. Invoice milestones are also created and nominated if selected.
Costs
All job costs associated in a job-project cross reference are absorbed by the project. The costing method of the item is not used in this relation. Projects uses cost method Specific.
Job costs are a sub set of project costs. The summation of all of the job costs, resource costs (not cross referenced to jobs), and direct project labor, equate to the total project cost with the additional overhead and G & A.
Project WIP is accredited the job (sub job) cost at the time job inventory or labor transactions are committed. The associated project cost code is accredited and the associated job cost code is accredited.
Cost Codes
The project is defined in terms of job cost codes and project cost codes with job costs rolling up into a project cost code. This retains the job costing detail throughout. The project cost codes and job cost codes are never displayed together because job cost codes are a sub set of project cost codes.
As costs are reported against jobs or sub jobs, the job cost code %Complete increases its value respectively, and the project cost code increases its value respectively.
Milestone Events
Notifications can be sent to various users when a project is complete, when a specific task is complete, or when a performance obligation has been reached.
Before you Start
Before creating a project, set up this information:
- Project Parameters
- Project Types
- Project Cost Codes
- Project Retention Codes
- Project/Job Period Costs
- Project/Job Accumulated Cost by Period
Projects Form
Use the Projects form to set up a project header and any information that applies to the entire project.
See Creating a Project.
See the Project Tasks Overview for information about a project task.
See the Project Resources Overview for information about a project resource.