Returning Material After Receiving a Purchase Order

To return material to a vendor after receiving the purchase order. The process is different depending on whether the PO has been vouchered. To process a debit return, perform these steps:

  1. Open the Purchase Order Receiving form.
  2. In the Vendor field, select the vendor for the PO line you are returning. The purchase order lines for the selected vendor display in the grid.
  3. In the Select field, select the check box for the PO line you are returning.
  4. If the purchase order has been vouchered, select the DR Return check box for the selected line.
  5. In the Receive Qty field, enter the positive quantity that needs to be debited.
  6. In the Reason Code field, select the appropriate user-defined purchase order returns reason code.
  7. On the Detail tab, in the Location and Lot fields, enter the location and lot to which the item should be returned.
    Note:  The Material, Freight, Duty, and Brokerage costs will default with the original receipt cost.
  8. Click the Receive button.
  9. After the debit return has been processed, open the Generate A/P Transactions form.
  10. Filter to the vendor for the PO line you are returning.
  11. In the Voucher or Adjustment field, select Adjustment. Click OK to the message "All selection information will be reset."
  12. In the Voucher field, select the original voucher number.
    Note:  The values shown here will appear as positive numbers, but will generate a negative adjustment. Debit Returns are always negative adjustments.
  13. Change the PO information as needed, such as any Freight or Misc Charges added to the original voucher.
  14. Click the Generate button.
  15. Click OK to the "Generate will be performed" prompt. A success message displays.
  16. Post the adjustment voucher generated to A/P Posted Transactions.
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