General configuration of the application for Poland
Use these steps to perform general configuration of each SyteLine site for Poland. Specific configuration for each requirement is described later in this guide.
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For electronic banking, verify that these prerequisites are met:
- All participants in electronic banking must provide you with a Bank Authority Party ID. This is needed in countries or regions where a banking authority controls a central repository of identifiers for identification of businesses.
- All participants in electronic banking must provide you with IBAN
and BIC numbers. Note: Each time you add a new BIC number for a bank account, be sure that you know the message format required by that bank. An ION user will need to update the decision tables in the Credit Transfer document flow to add that BIC and message format.
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Specify this general setup information for the sites using the Poland
Country Pack.
Note: If you have a company or branch that has operations in Poland, you can set up a separate site (accounting entity) for that company/branch with a Poland main address, using the zloty as the domestic currency.
Add the new site and define its parameter and master data, as described in the SyteLine Multi-Site Implementation Guide. Keep the steps below in mind as you follow that guide.
Form Setup/Notes Multi-Currency Parameters If this site is based in Poland, set Domestic Currency to PLN (zlotny). (on-premises only) Licensed Modules Ensure that the Poland Country Pack license is assigned to the site. Optional Modules Enable the Poland Country Pack. Feature Management Ensure that these features are activated at each site where you need to use them: - Poland - E-Auditing Local.ly Adoption (RS8518_1)
- Poland - Tax Date (RS8518_2)
- Poland - JPK VAT (RS8518_3)
- Poland - Fixed Asset Movement Report (RS8518_4)
- Poland - Local.ly Adoption (RS8518_5)
- Poland - Tax Date - DM/CM, Voucher Adjustment (RS8518_6)
- Poland - JPK V7M (RS8891)
Chart of Accounts Ensure that you include accounts for these areas: - Federal Tax payable
- VAT A/R Received
- VAT A/P Paid
Prov/States Define Polish provinces. General Parameters Select Activate EU Reporting. If this site is based in Poland, specify a Polish address.
If you want to use multiple sets of financial books, select that option.
Billing Terms Include a billing term with an Early Payment Discount. Tax Parameters Set your company's Tax ID (Fed ID). The ID for Polish companies must be a 10-digit number. (The PL prefix is added by the system.) Select Prompt for Tax System.
Set up the Cash Rounding Factor if final cash invoices must be rounded up or down. If this factor is greater than zero, then the Cash Only flag is prompted for on the Billing Terms form. When a customer order is entered with a billing term where the Cash Only flag is selected, then the final invoice is rounded to the nearest Cash Rounding Factor amount. The special rounding calculation is only performed as regular, credit memo, or adjustment invoices are printed and posted. This rounding is not made anywhere else in the system.
Tax Systems Set up an item-based tax system with Tax Mode set to Item and description set to EU VAT. Select these options for that tax system:
- Prompt on Line Item
- Active for Purchasing
- Apply to Progressive Billing
- Record Zero Rated
- Tax Discount Allowance
Set Tax ID Prompt Location to Both.
In the Labels area, specify these labels:
- Tax Code Label and Description: VAT Code
- Tax Code Item Label and Description: Apply VAT
- Freight Tax Code Label and Description: Freight
- Misc Tax Code Label and Description: Misc Code
- Surcharge Tax Code Label and Description: Surcharge
- Amount Label: VAT Amt
- Accumulated Amount Label: VAT Amt
- Tax ID Label: VAT ID
Tax Codes Define a VAT tax code where the Tax Code Type is set to Rate and the Tax Rate is set to the VAT percentage.
Assign accounts to the AR Tax Account and AP Tax Account fields for this rate-type tax code.
Define another tax code where the Tax Code Type is set to Exemption.
Domestic sales (sales within a country) use only the rate-based code, and no exempt codes. Sales within the EU use both the rate-based and exempt codes. The exempt codes always cause the VAT to be zero percent.
Tax Systems Return to this form and select the item-based tax system you created earlier. In the Tax Codes area of the form, specify the rate-based tax code (defined above) for these fields: - Item Tax Code
- AR/AP Tax Code
- Freight Tax Code
- Misc Tax Code
- Commission Tax Code
- Non-A/P Tax Code
- Non-A/R Tax Code
Currency Codes You can set format masks for different currencies on this form, to specify the number of digits after the decimal point. -
When you set up Poland banking information (for your company, your
vendors or your customers), verify that these fields are set as shown in the table.
See the help topic Setting up Electronic Funds Transfer (EFT) Payments.
Form Field Condition Accounts Payable Parameters Format Set this field to Externally Determined. Bank Reconciliations Bank Code 3 alphanumeric characters or less Bank Reconciliations Bank Account 16 characters Bank Reconciliations BIC (Swift code) 11 characters Bank File Format Format Select the Externally Determined format and then assign an EFT Logical Folder for it. Bank Code Bank File Format Format Add a record using the Externally Determined format for each Polish bank, to use with EFT payment types. -
Set up at least one vendor for whom the country code is Poland.
For Poland vendors, verify that these fields are set as shown in the table:
Field on Vendors form Condition Vendor Numeric only; 6 digits or less Vendor Description (Main area) Must exist Postal/ZIP (Main area) Must exist City (Main area) Must exist Country (Main area) Must exist. The EU Code is set automatically when the record is saved, based on the country. Bank Code (main area) See Step 3 for bank code format. This is your company's default bank against which checks payable to this vendor are drawn.
Payment Type (general area) Set to EFT. EFT Format (general area) Set to Externally Determined. This enables the Transit Reference, Bank Account, and Account Type fields. Bank Account, Transit Reference, and Account Type (Banking area) See Step 3 for account format. This is the information about the vendor's bank account to receive payments.
Vendor Bank (Banking area) See Step 3 for bank code format. This is the code for the vendor's bank to receive payments.
VAT ID (Taxes area) ID for Polish companies must be a 10-digit number (PL prefix is added by the system). After you save the record, the VAT Validation button should be displayed. Click it to verify the ID. **
EU Reporting fields (Taxes area) Specify the appropriate information in these fields. Note: ** For the VAT Validation buttons to work, the Validate EU VATIN event handler must be active on the Event Handler Activation form. -
Set up at least one customer for whom the country code is Poland.
For Poland customers, verify that these fields are set as shown in the table:
Field on Customers form Condition Customer Numeric only; 6 digits or less Cusotmer Description (Main area) Must exist Postal/ZIP (Main area) Must exist City (Main area) Must exist Country (Main area) Must exist. The EU Code is set automatically when the record is saved, based on the country. Bank Code (Main area) See Step 3 for bank code format. This is your company's default bank against which checks payable to this vendor are drawn.
Payment Type (General area) Specify the appropriate type. Customer Bank (Banking area) See Step 3 for bank code format. This is the code for the customer's bank to receive payments.
Bank Account, Transit Reference, and Account Type (Banking area) See Step 3 for account format. This is the information about the customer's bank account to receive payments.
VAT ID (Taxes area) ID for Poland companies must be a 10-digit number (PL prefix is added by the system). After you save the record, the VAT Validation button should be displayed. Click it to verify the ID. **
On the Customer Ship-Tos form, specify the VAT ID and validate it as you did on the Customers form.
Note: ** For the VAT Validation buttons to work, the Validate EU VATIN event handler must be active on the Event Handler Activation form. - Set up the initial part of the Infor Localization Services integration, using chapters 1-7 of the SyteLine Integration Guide for Infor Localization Services.