Voiding Checks in a Pay Period

Three procedures allow you to void, or back out of, transactions. The following procedure is for voiding unposted checks within a specified pay period. For more information about the other two procedures, see:

Note:  The following procedure can be used if you have printed checks but have not posted them.

To void a specified range of unposted checks:

  1. Open the Print/Post Payroll Checks form.
  2. In the To Print/Process group box, specify the bank, starting check number, date of issue, and type of form to use when printing the report.
  3. (Optional) To include zero-amount checks, select the Print Zero Amount Checks check box.
  4. In the Employee Type group box, select which types of employees to include in this action.
  5. (Optional) Select the starting and ending employee categories for employees that you want to include in this action. The categories are defined on the Employee Categories form.
  6. In the Starting/Ending Department fields, select the starting and ending departments for the checks to be voided, or, to void checks for all departments, leave both fields blank.
  7. In the Starting/Ending Employee fields, select the first and last employees whose checks are to be voided; or, to void checks for all employees, leave both fields blank.
  8. Select Void Check(s).
  9. Click Process.
Note:  If you have already run the Final Register and Post option for the specified checks, run the Void P/R Posted Payments utility.
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