Printing and Posting Payroll Checks

To print and post payroll checks:

  1. Open the Print/Post Payroll Checks form.
  2. In the Bank Code field, select the code of the bank from which the checks will be issued.
  3. (Optional) The system displays the next check number in the Starting Check Number field, but you can change it if necessary.
  4. In the Check Date field, enter the date you want to print on the checks, or, to use the applicable date from thePayroll Parameters form, leave this field blank.
  5. In the Starting and Ending Department fields, select the range of departments for which you want to print payroll checks, or, to print them for all departments, leave both fields blank.
  6. In the Starting and Ending Employee fields, select the range of employees for which you want to print payroll checks, or, to print them for all employees, leave both fields blank.
  7. Select the Employee Type check box of each type of employee you want to print checks for: Hourly, Salaried, and Non-Employee.
  8. (Optional) Select the starting and ending employee categories for employees that you want to print checks for. The categories are defined on the Employee Categories form.
  9. (Optional) To print zero amount checks, select the Print Zero Amount Checks check box.
  10. Select the Current Payroll Transactions option and then click Process.

    The system updates the upper grid with a list of the current payroll transactions to be processed, based on the selected printing options. The current payroll transactions are validated for correct G/L accounts and balanced distributions. If the distributions are not in balance, you should print the Payroll Distribution Log Report to determine the cause of the imbalance.

    When the transactions are in balance, you can print the payroll checks.

  11. To print the payroll checks, select Print P/R Checks, and then click Process.
    Note:  If necessary to void checks, select the Void Check(s) option and then click Process.

    For more information, see these references:

  12. To print the final register and post the checks, select the Final Register And Post option and then click Process.
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