Printing a Record or Collection

You can print selected records or collections of records. You can also preview the output before printing it. See Previewing a Record or Collection Before Printing.

  1. Open a form and display the collection you want.
  2. Optionally, to print a single record, select that record.
  3. Select Form > Print.
  4. Select one of these options:
    • To print the selected single record, select Current Field Data.
    • To print the entire collection, select Collection Properties and select the collection you want to print.

    If you do not know the collection name, return to the form and click the section displaying the collection. Then click Help > About This Form to see the name of the current collection.

  5. Specify whether the output should be Tabular with each field or property shown in a separate column, or Columnar, with each field in the first column and the value in the second column.
  6. Optionally, to sort the fields and properties listed in the Select Fields/Properties box alphabetically, select the Sort Alphabetically check box.
  7. From the Select Fields/Properties group box, select the items you want to print:
    • To exclude an item, clear its check box.
    • To change the order, moving an item up or down in the list, use the Up and Down buttons.
  8. Optionally,for collections only, to show a light gray background behind alternating records, select Shade Alternate Detail Lines.
  9. Optionally, to change the display font, click Font. Specify the font family, size, and style you want to use, and then click OK.
  10. Optionally, to change the print setup options, click Print Setup, adjust these print settings, and click OK:
    • Paper size and source
    • Page orientation (portrait or landscape)
    • Page margins
  11. Click OK.
  12. Optionally, In the Windows Print dialog box, you can select an alternate printer or set additional print options, before sending the output to the printer.
  13. Click OK. The information is printed.
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